Vacancy No.: IOM-SVN/0139/2021

Position Title: DTM Operations Assistant

Position Grade: G-4

Duty Station: Addis Ababa, Ethiopia

Type of Appointment: SST, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 16 December 2021

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Background

The Displacement Tracking Matrix (DTM) is a system to track and monitor population mobility. It is designed to regularly capture, process, and disseminate various layers of information to provide a better understanding of the evolving needs of a displaced population, on site or en route. Since 2012, the International Organization for Migration (IOM) Special Liaison Office (SLO) in Addis Ababa works with the Government of Ethiopia and Humanitarian Partners to conduct internal displacement and returned IDP monitoring in multiple regions (Afar, Amhara, Dire Dawa, Gambella, Benishangul Gumuz, Hareri, Oromia, Tigray, SNNPR, Somali and Sidama) of Ethiopia.

Under the general supervision of the Head of Unit and the direct supervision of the DTM Senior Mobility Tracking Assistant, the DTM Operations Assistant will be responsible for the following activities, according to the procedures and training provided by IOM:

Core Functions / Responsibilities:

• Support the implementation of displacement tracking matrix (DTM) tools, by ensuring that all documents such as the round assessment operational plans operational cost plans and Purchase Requisition Forms (PRFs) are prepared in a timely manner.
• Closely liaise with the DTM field project Assistants (FPAs), Procurement, HR, Finance, and IT units within IOM to ensure that data collection activities operate smoothly. This includes but is not limited to following up on the deployment of vehicles, enumerator salaries, payment of partners and so on.
• Ensure the quality of the data collected by providing inputs to improve the assessment forms and mobility tracking operations in general.
• Support data cleaning where needed. This includes the cleaning of assessment data collected from IDPs and returning IDPs, as well as operational data such as compiling lists of inaccessible IDP sites and villages.
• Compile and disseminate the materials/items required by the DTM Field Project Assistant (FPAs) like IT equipment (tablets and power banks) and visibility items, based on guidance from the Senior Mobility Tracking Assistant.
• Facilitate internal and external workshops and meetings in coordination with EPC Admin colleagues for round assessment debriefings and workshops for partners.
• Perform other duties as they might be assigned.

Job Requirements

Educational Qualification

• A minimum of BA Degree in IT, Information Management System, Statistics and social science (Geography) or related fields and 4 years of relevant professional experience is required.

Experience

• At least four/six years of relevant work experience for Degree and Diploma holders respectively.
• Experience in handling administrative and operational issues, including liaising with field staff.
• Knowledge and experience in humanitarian emergencies
• Experience with International Organizations, INGO is an advantage
• Must be an Ethiopian national

Languages

• Thorough knowledge of spoken and written English and Amharic is required
• Knowledge of other local languages is an advantage

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 1

Accountability – takes responsibility for action and manages constructive criticisms

Client Orientation – works effectively well with client and stakeholders

Continuous Learning – promotes continuous learning for self and others

Communication – listens and communicates clearly, adapting delivery to the audience

Creativity and Initiative – actively seeks new ways of improving programs or services

Leadership and Negotiation – develops effective partnerships with internal and external stakeholders.

Performance Management – identify ways and implement actions to improve performance of self and others.

Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility.

Professionalism - displays mastery of subject matter

Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

Technological Awareness - displays awareness of relevant technological solutions.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only a detailed CV written in English through CLICK HERE on or before 16 December 2021.

NB: Please indicate the position title, vacancy number, and duty station in the subject line of your application letter. No photocopies of educational/training certificates are required at this stage; an applicant who doesn’t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!