The position holder will be responsible to maintain a consistent and up-to-date supply administration at the Program Office, including stocks and fixed assets inventory. He/she records and tracks purchase requisitions and stock requests, their status and closure. The Warehouse Officer also performs the program Office stock administration (stationary, spare parts) and acts as storekeeper, observing min/max stock levels in consultation with the Supply Chain and Admin Coordinator and making requisitions for timely replenishment.

Receiving Purchased and Donated Supplies (25 %)

• Ensure the materials delivered at the warehouse are the right quality and quantity and in line with our contracts and purchase orders before signing the delivery note and issuing the GRN.
• Receive and properly stock any purchased and supplied items in a way that suits proper material management with respect to the nature, Size and quantity of the material
• Continues monitoring of the stock status , Shelve-Life / Expiry dates…and provide early notification to ensure items are released within acceptable time frame before their shelf life /Expiry periods
• Dispatching the Inventories and Fixed Assets to Different Projects (25%)
• Ensure the request for supplies are made authorized by the budget holder or the right delegate and duly approved by Supply Chain and Admin Coordinator before issuing the waybill, dispatch note and stock issue voucher. 
• Ensure the request for fixed asset is approved by the Emergency Response Manger before releasing the assets and ensure that asset custodian is signed on spot by the receiving staff.
• Timely collection of dispatch notes signed by the proposed receiver ( Proof of evidence for the proper delivery of the dispatched materials )
• Fixed Asset Management (10%)
• Keep the asset register database regularly updated based on the information from the GRV and the custodian/s. 
• Regular Updating of the Stock Transaction (15%)
• Update regularly the stock transaction on the bin card and the stock ledger
• Properly utilize all stock documents for each stock transactions (GRN, Bin Card, SRIV, DN…)
• Ensure all store transactions are carried out in compliance with the store and fixed assets guidelines.

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree level or equivalent study in fields such as Logistics, Supply Chain Management, Business Administration, Management, Economics and any other related field
• At least 3 years of relevant work experience in INGO environment, involving in both emergency and development programs.

Qualifications/ experience desirable:

•  Experience in the supply management of both emergency and development programs

Knowledge and Skill

• Knowledge of Warehouse Management and asset management
• Communication Skills
• Multi-tasks handling skills
• Ability to be proactive and provide attention to detail

Languages required

• Fluency in English language is essential
• Knowledge of local languages is a desirable

How to Apply

The closing date for the application in December 18 , 2021. Qualified candidates should submit the application form found with this link CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia. 

More information about Plan International can be found on HERE

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child cantered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.