Addis Ababa University

Position: Administrative Assistant

Job Time: Full-Time

Job Type: Permanent

Place of Work: Addis Ababa, Ethiopia

Posted date: 19 hours ago

Application Deadline: Dec, 20/2021 (10 days left)

 Background:

College of Health Science, Addis Ababa University in collaboration with Martin Luther University Halle-Wittenberg (MLU), Germany got support to promote a long-term project of medical development cooperation as of November 2018. Accordingly, the Else Kroener-Fresenius-Foundation tendered funds intended to improve medical training and/or serve patient care for cancer patients in Ethiopia. Addis Ababa University is seeking a competent and experienced Administrative Assistant to work for the "EKFS project" project.

Background and required competencies

• A Bachelor Degree in Management from a recognized educational institution with at least two (2) years of relevant work experience.
• Excellent computer skills, including word processing, proficiency with e-mail and Internet applications experience in using applications such as MS Word, MS-Excel
• Ability, to give attention to details and to work effectively under pressure
• Has experience in working in different projects, facilitation of different meetings, and experience in logistic management
• Excellent communication skill

Expected roles and responsibilities of the Administrative Assistant

• Analyses and maintain an overview of the office they are assigned to work and ensures that timely administrative support is provided in general and specialized areas;
• Follow up on provision and keep up with tools and materials linked to the area of work.
• Sourcing and ordering stationery and office equipment as may be required;
• Supports the administration of all project and financial activities of the project
• Closely work with the SPH Finance Head to ensure smooth and effective use of project finance
• Prepares advance payment requests and reimbursement reports for students and project members
• Record and update all financial transactions of the project and report variances to the Principal Investigator 
• Develops and implements effective maintenance of the personnel records of the students and project members
• Ensure all payrolls for project staff and payments to staff, suppliers, and service providers are prepared and effected in time
• Supports the College of Health Sciences in the purchasing, receiving, storing, and use of project supplies.
• Maintains continuous liaison with all majors. university administrative units to ensure consistency with existing policies and procedures
• Provide administrative support following the project activity and budget plans
• Promptly reports to the principal investigator on issues that may need the decision of the project management team

Duration of employment: Six months

Salary: Negotiable

How to apply

Submit hard copies of your CV, cover letter, and other credentials to the School of Public Health,

Addis Ababa University, SefereSelam campus human resource office Second floor, 218 office number).