The position holder is responsible to support the efficient and effective implementation of Programs by ensuring; availability of logistics support on time and with required standard. Financial reports are accurate, reflecting the reality of logistics related transactions incurred at all times, Projects logistics activities are effectively implemented according to donor requirements, and Development and maintenance of systems within the grants portfolio.

 Procurement Management (10 %)

• Implement procurement process in accordance of PIE procurement; Follow up and compile the procurement plan from each budget holder.
• Ensure performance of transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented.
• Prepare comparative bid analysis for tender bids, takes minutes and reports outcome for the Tendering Committee;

Transportation & Fleet management (30 %)

• Assign and manage all vehicles and motorbikes in accordance of PIE fleet management policy and in consultation with logistics coordinator.
• Arrange transportation from suppliers to the office/warehouse, as necessary with the prior approval of Supply Chain and Admin coordinator;
• Check and sign each vehicles log-sheet every week, develop history file for each vehicles & motorbikes.
• Follow maintenance, fuel consumption, and annual inspection and insurance policy renewal of each vehicles and report to PA supply chain and Admin Coordinator 

Asset management (15 %)

• Prepare inventory lists for items at PA level
• Timely update fixed asset registration according to the organization asset management policy
• Follow up recording and tagging fixed asset timely
• Undertake periodic inventory for fixed asset and other consumables item in the store
• Ensure that storage areas, facilities and equipment meet the minimum requirements and standards.
• Follow-up on and ensure the proper functioning of office equipment and telecommunications systems including office telephone, office fax, satellite telephones for all offices in consultation with line manager and ICT Unit

Office Administrative tasks, Payment Handling and Facilitation (30 %)

• Oversee and supervise office security service handlings efficiently and effectively.
• Ensure that all compounds are properly guarded and secured, both in terms of staff as well as facilities (fences, gates), takes appropriate corrective action when needed
• Ensure that the office compound and rooms are cleaned regularly.
• Ensure that the office electricity , plumbing system is functioning well and report any requests for repair / renovation to the Supply Chain Coordinator
• Administer office and warehouse lease contracts effectively and efficiently. 
• Collect budget on time from different projects and charging on SAP in coordination with Supply Chain Coordinator ,budget holders and finance 

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree in Business Administration, Logistics Management, Purchasing/Supplies Management or related field.
• At least 3 years of relevant work experience in INGO environment, involving in the administration of both emergency and development programs.

Qualifications/ experience desirable:

• Substantial experience in Office administration, fleet, Asset and procurement Management
• Demonstrable driving qualification and experience

Languages required

• Fluency in English language is required

How to Apply

The closing date for the application in December 18, 2021. Qualified candidates should submit the application form found with this link CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia. 

More information about Plan International can be found on HERE 

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child cantered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.