Duty Station(s):  Addis Ababa, Frequently Travel to Region to Purchase

Report to:  Procurement Department /MANAGER     

Background of ABAYS Trading Plc

It is a privately owned company which is primly engaged in ago processing and exports most of its products. While the processing plant is found in Sululta and the administrative office is located in Addis Ababa. This company is looking for a well-experienced purchaser.

We are looking to fill the following position immediately

Key Objectives of the Position

• Job-holder is responsible to administer the purchasing activities and ensure that all purchases are made at the optimal price within due date. 

Duties and Responsibilities

The roles and responsibilities of Purchaser are the following, but not limited;

Operational Management

• Do analysis with the production team on raw materials demand, availability, price, quality, and quantity
• Fill purchase request form to buy the demanded products by the production or export team
• Make a strong continuous relationship with vendors/sellers & keep Company’s advantages
• Enters and processes purchase requests and orders seller for supply of the products
• Ensure data accuracy and integrity are maintained in the purchasing system
• Process the purchase orders by liaising with suppliers and stakeholders within due date
• Track the status of requisitions, contracts and orders and report to concerned in continuity base
• Ensure all stakeholders and/or suppliers pertaining to queries about order status, changes or cancellations are responded
• Lead in the sourcing process locally and foreign for new goods not supplied by regular principals/suppliers
• Manage the logistics for the purchased items and liaise with forwarders on services and costs
• Manage the local and foreign purchase enquiries from stakeholders with error free process
• Ensure insurance declaration is done for purchases as per the requirements
• Lead process improvement initiatives for the purchasing function and cop-up with company policy
• Work closely with the production, store and export teams to meet stakeholder’s requests
• Immediate response for the default products supplied by seller and return to vender soon
• Ask venders to replace the default products returned to sellers due to product defects

Procurement and Control

• Check deliveries when they arrive to ensure that orders have been fulfilled correctly and that goods meet specifications and due date
• Ensure all purchase request are approved within mandated guidelines
• Review requisition orders to verify accuracy and specifications
• Monitor contractor performance, recommending contract modifications when necessary
• Analyzing and reporting of purchasing activities and budget balances for supervisor Administrative
• Generate purchasing report, bid proposals, requirements documentation and tender documents
• Review and maintain purchasing files, reports and price lists correctly
• Submit administrative reports as requested by Manager or Senior Management
• Perform any other duties as assigned by Manager/Senior Management

Job Requirements

Mandatory Skills:

• Excellent computer, office applications, Ms. Words, PPT, Excel and email skills
• People management and Knowledge of Food products and other finished goods
• Strong Negotiation and Communication skills
• Excellent oral communication skill
• Analytical thinking and forward looking
• Interpersonal skills with attention to details
• Excellent writing and speaking English & Amharic
• Strong interest to learn, adapt and cope with any assignment
• Positive thinking with neutral attitude

Education & qualification:

• Minimum of Bachelor of Business Management, Business Administration, Purchasing and Supply Chain Management and related fields with at least 4 years’ related work experiences out of which 2 years on the direct position.

How to Apply

Candidates meeting the required qualifications are invited to submit an Application letter, Resume (maximum 4 pages), and Scanned Copies of working and educational credentials via: abaystrading@gmail.com

NB: State “Application for Purchase” in the subject line of the email. Only short-listed candidates will be contacted.

Application Deadline: Dec 21, 2021