JOB OPPORTUNITY  

Internal /External Reference No:  REC/108/21

Job title: Deputy Grants Manager

Location: Head Office/Addis Ababa

Reports to: Grants Manager

Line Management Programme Support Officers

Number of Posts 1(One)

Closing date:   December 24,2021

 About Goal

GOAL: is an Irish international humanitarian organization founded in 1977 and currently operational in 13countries^[1]; in both protracted crisis & long-term development contexts. GOAL has four programmatic foci: people survive crisis; people have resilient health; people have food and nutrition security; and people have sustainable livelihoods.

 GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

 GOAL is a non-for-profit organization that has been working in Ethiopia for over 30 years, towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS. Currently, we work with pastoralist, agropastoral, pastoral dropouts, rural small holder farmers, rural/urban youth and street children to respond to humanitarian crises and build resilience in Ethiopia working closely with local communities, local government, donors and other key actors. GOAL E Humanitarian Response is centered on nutrition, WASH, livelihoods, multipurpose cash, NFIs and protection interventions in country wide while the recovery and development focus on livelihoods, economic opportunities, health, health and nutrition system strengthening and WASH with solid emphasis on integrated programming and community-based approach in Oromiya regional state. The Street Children programme is implemented with local partners in Addis Ababa and Hawassa.

We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and opportunities. GOAL Ethiopia’s main donors Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.  

General Description of the Role:

The Deputy Grants Manager will assist the Grants Manager in developing proposals and writing and reviewing government proposal & agreements as well as government reports, along with any other communication with the local stakeholders (at regional level) during the grant life cycle.

She/He will also support the Grants Manager in coordinating donors reporting and agreements review, working closely with Programmes and Finance teams to ensure timely submission.

 She/He will oversee the Programme Support Office Team, facilitating programme activities in relation to logistics, procurement and finance, and assisting the Programme Heads Managers from Nutrition, Health, WASH, Livelihoods, Protection and Gender to ensure a smooth implementation of the activities, flag any issues and follow up on proposed actions.

 She/He will liaise with Compliance and Internal Audit Department providing administrative support for grants documentation and key financial, procurement and logistics documents tracking and filing.

 KEY AREAS OF ACCOUNTABILITY/DUTIES:

The Deputy Grants Manager shall work closely with the Grants Manager and the Programme Support Officers. She/He will report to the Grants Manager.

Key Duties:

• Assist the Programme Team on all program aspects across all sectors (WASH, Nutrition, Health, Protection, Livelihood and Gender) for both Emergency and resilience programmes and Refugee Programmes
• Oversee the Programme Support Officers in their daily activities (development of government proposal and agreements, preparation of procurement plan and raising PRs, regular communication with Field Team, etc.)
• Develop government proposal and agreements, review government reports and draft any other communication with local stakeholders, dealing with Program and Finance team and the Field Team
• Work closely with Programme Team and facilitate communication with support functions (Finance, Logistics, Procurement and HR) to assist the program planning process is smoothen and achieved in timely manner
• Regularly liaise with Logistic Coordinator and Warehouse Manager to ensure timely distribution of items within the grant life cycle and follow up in case of remaining stock
• Regularly liaise with Procurement Team to speed up any pending procurement and/or urgent procurement, and follow up to ensure
• Liaise with Finance team on any grant spending and forecasting issue, assisting the Programme Team in the monthly forecasting exercise
• Attend and actively participate to the Grant Management Meetings, and follow up with Programme team on any action points raised during the meetings
• Monitor and follow up on government agreement and reports, ensuring timely submission to local authorities at all levels (Regional and woreda field offices)
• Work closely with the Grants Manager and assist in developing new proposals and coordinating and reviewing donors reports
• Support PSOs in facilitating payments and/or transportation summaries prior to approval by the sector managers
• Liaise with Compliance and Internal Audit Team to provide any requested documents for compliance and audit reviews
• Maintain grant files and records as deemed necessary
• Facilitate documents signing at Programme Director and Country Director level
• Provide support to Programme Director and all Departments as needed

Mainstreaming issues

The Deputy Grants Manager is responsible to:

• Read, understand and implement GOAL Ethiopia’s policies on mainstreaming issues of Gender, Child Protection and HIV/AIDS
•  Work with the relevant focal persons to make sure that gender, Child Protection and HIV/AIDS are mainstreamed or considered when preparing concept notes and proposals
• Act as a role model and provide feedback to encourage others in supporting employment equity and diversity principles, and the accommodation of differences in the workplace
•  Keep him/herself updated on the country’s situation with regarding trends of mainstreaming issues and the humanitarian context

Compliance Issues

• Familiarize her/himself with GOAL Donor Compliance policies and act accordingly in area of responsibility
• Make sure that government reports and agreements are completed according to the donor compliance schedule and donor requirements.

COMMITMENTS:

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safeguarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other policy, rules and regulation of the organization.         

Job Requirements

JOIN US

Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement? Then join us if you have:

• BA degree required; Master’s degree in Business Administration, International Affairs, Development Studies or related field strongly preferred
• At least 5 years of relevant experience in international NGOs in the areas of Grants management
• Relevant experience in program management and or grants management and proposal/business development/design
• Strong knowledge on Nutrition, Health, WASH, NFI, Livelihood, Protection and Gender program and flexibility to respond to an evolving emergency situation is an advantage.
• Advanced computer-based skills, focusing on MS Excel, Word and Power Point and data analysis tools
• Strong budgetary control and financial management skills
• Experience in procurement and related logistics management skills.
• Extensive knowledge of USAID/BHA, ECHO, UNOCHA, EU, etc. rules and regulations
• Good communication skills and capacity to liaise with donors and partners, experience in cross-cultural situations, especially working with government officials.
• Proficiency in English – spoken and writte
• Ability to identify priorities, achieve results, meet demanding deadlines and work under pressure in unstable security environments
• Strong capacity to mentor and build capacity of staff
• Sensitive to crosscutting issues like child protection, HIV/AIDS and Gender
• Experience in Monitoring and Evaluation processes for humanitarian/livelihood programs
•  Excellent interpersonal skills and demonstrated ability to establish effective and working relationships with staff members, government officials, and other organizations and stakeholders
• Experience with capacity building and in designing and facilitating trainings and workshops for diverse audience
• Experience in living and working within cross-cultural and remote environments
• Independent thinking and proactive management style
• Must read, understand and implement GOAL Ethiopia’s gender/child protection policies. He/She is expected to be gender sensitive and commit towards implementing approaches supporting gender focused concepts and child protection

 Desirable Requirements:

Women candidates are strongly encouraged to apply

 Note: This description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

REMUNERATION and BENEFITS:

• GOAL will pay a competitive basic salary based on the salary grading with addition benefits.
• A chance to develop tangible experience.
• Being part of a team who continue to make a real difference to the lives of the most vulnerable people. 

How to Apply

APPLICATION PROCEEDURE: click here

Interested and qualified applicants need to submit ONLY once their non - returnable application with CV for one vacancy. The vacancy reference number along with the title & Duty station need to be written in the application letter and/or subject of the email. Applicants can apply using the following option.

 Applicants can directly apply online using www.ethiojobs.net or goaljobs@et.goal.ie

 GOAL strongly encourages female candidates to apply!

 Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at later stage.

GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process.