VACANCY ANNOUNCEMENT

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

For more information, visit website

The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified person to fill the position of Finance/Administrative Assistant (12 months fixed term contract) in Addis Ababa.

Standard function description:

• Assists in recording, following and managing financial and logistical tracks of WatHab projects in the country;
• Analyzes the progress of initiated process and gives regular updated to intended staffs;
• Manages financial expenditures of project related events and works for resolution of financial issues of projects in audit reports;
• Prepares reports and shares to intended staff on time;
• Focal person for finance related issues of the department.

ACCOUNTABILITIES AND RESPONSIBILITIES

FINANCE & WPA

• Maintain a high knowledge and understating of ICRC financial and procurement regulations including Ethiopia Financial Rules and ensure adherence by all WatHab field teams;
• Maintain close follow up and establish tracking and reporting tools for WatHab Expenditures in coordination with WatHab team;
• Compile and share monthly cash forecast of WatHab projects at delegation and sub-structures;
• Performs follow-up and resolution of financial issues of projects indicated in audit reports;
• Based on monthly expenditure reports shared by Admin and in collaboration with the WatHab team, verify all entries and ensure projects’ direct cost under WPA and financial follow-up sheet are up to date;
• Following consultation with WatHab team, consolidate and submit monthly cash requests to Finance;
• Reply to all requests for additional information from admin, including comments from Manila/HQ, in consultation with WH delegates and engineers;
• Administer financial issues of trainings and workshops in coordination with project managers;
• Conduct regular support missions to sub-structures and train Engineers on project financial and logistics management rules and regulations whenever needed;
• Ensure consistency and quality of inputs and financial information in WatHab project assistant (WPA) and actual figures from the database;
• Produces reports on financial expenditure, logistics and payment tracking regularly based on records in databases.

INFORMATION MANAGEMENT & FILING

• Organize and maintain the department's filing according to WatHab internal guidelines.
• Coordinate with WatHab Project Assistant, who is the focal point for the management of the department team space in SharePoint;
• Adjust/develop the structure of the team space in close coordination with WatHab Co and Deputy Co;
• Edit all official correspondence from the department so to match the ICRC’ visual identity and IM protocols.

REPORTING

• Focal point to consolidate and submit to WOR;
• Act as focal point between WatHab and COM sharing regular updated on WatHab achievements and ad-hoc reports;
• Focal point for QRS reports - with support of Data Manager and under supervision of WatHab Co and Deputy Co;
• Consolidate and compile draft of WatHab standard reports; for example, QRS, Quarterly Reports, and others;
• Support and coordinate closely with WatHab Project Assistance in various reporting tasks.

CONTACTS WITH INTERLOCUTORS & SERVICE PROVIDERS

• Maintain the list of the department’ interlocutors updated together with a record of the contacts made by the institution (official invitations, promotional documentation and material, celebrations);
• Maintain the list of the department’ contractors updated, together with the performance assessments from WH engineers.

OTHER OFFICE DUTIES

• Provide regular support in terms of coaching and training for WatHab members at the Sub-Delegation levels; including site visits, regular training and ensuring guidance and instructions are streamlined clearly and timely;
• Interprets accurately from English to National language and vice versa during meetings, field visits and otherwise, as required;
• Translates documents from English to National language and vice versa as required
• Registers and treats information (general and specific) accurately and with confidentially;
• Develops and maintains a pleasant working atmosphere with colleagues and superiors;
• Participates in internal and external meetings;
• Adapts his/her behavior to various interlocutors.

Job Requirements

• University degree preferably in finance and accounting, data management or related field;
• 5 years’ work experience in data management and project finance or related fields;
• Excellent knowledge and proficient use of Microsoft Excel, and other statistical software
• Good knowledge of data analysis and visualization techniques
• Fluency in English and good communication skills
• Good behavior to work with people various cultures and professional backgrounds
• Readiness and willingness to self-learning

How to Apply

Electronic application can be made ONLY through the CLICK HERE Alternatively, you can submit application & CV with copies of relevant documents in person to the ICRC Delegation in Addis Ababa (Around Megenagna, in front of EIAR, around Egziabher ab church OR , send to the ICRC Delegation Addis Ababa, Human Resources Department, P.O.Box 5701, Addis Ababa). 

Closing date: December 27, 2021

Women applicants and persons with disabilities are highly encouraged to apply.

Please note that only short-listed candidates will be contacted at all stages of the selection process.