Vacancy Announcement

Position Title: Finance Officer- IGA

Function: IGA

Level: D3

Reports to: IGA Finance Manager 

Based in: Addis Ababa  

Duration of contract: Indefinite based on performance and availability of fund.

Remuneration: As per organization pay scale plus other PSI/Ethiopia staff benefits

Application Deadline: January 4, 2022   

Who we are?

We’re Population Services International (PSI), the world’s leading non‐profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to HIV testing. We are a $560m enterprise based in Washington, DC, operating in the private and public sectors in more than 65 countries.

Join us!

There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.

PSI/Ethiopia wants reimagine healthcare, put the consumer at the center, and whenever possible, bring quality care to the front door. We achieve health impact in Ethiopia by working with both government and private partners and harvesting technology innovation to bring quality care closer to communities, schools, and homes.  We empower consumers by including them in the design of healthcare solutions, offering them more healthcare choices, and helping them to have a voice in influencing national priorities. We work with all market actors in the health system to understand their needs, designing and delivering solutions so that market systems can sustainably serve consumers for the long term, helping to support the Government of Ethiopia in achieving Universal Health Coverage. 

We are looking for an analytical, reliable and solutions-oriented General Accounts clerk that responsible for the overall accounts receivable , accounts payable, sales invoicing , tax filing , human resource related activities , Finance documents and letters documentation, establishes a that enhance the financial department reporting on time ,and support decision-making process of PSI Ethiopia’s IGA by providing accurate posting of transactions, and timely reconciling and preparations of financial data; appropriate tax filing and documentations.

Key Result Areas:

• Vouchers preparation and documentation
• Cash management and petty cash handling
• Financial recording
• Tax Filing and Payment 
• Deposits daily sales and Credit Collections
• Inventory record Reconciliations with the monthly physical count.
• Providing an Admin support 
• Facility reporting

Sounds like you? Read on!

Main Duties and Responsibilities:

• Receive supplier invoices and GRV including, the procurement documents SFO Inventory;(Technical).
• Prepare payment vouchers agreed with the Document Received.
• Get Signature based on the authority Matrix and
• Effect the payment and get the confirmation.
• Keep the financial recording of the vouchers and invoices on the company finance system (QBE).
• Maintain sound financial data by analyzing its accuracy.
• Manage petty cash.
• Prepare monthly tax filing and declaration including, all supporting schedules.
• Work for timely submission of all statutory reports including tax returns.
• Maintain separate files for each accounting documents like Sales, account payables GTN, GRV, and others.
• Cash flow of the IGA wing and maintain relationships with local banks.
• Actively Participate in Preparing financial statements for annual, ERCA, ACSO, and external audits as required.
• Provide Admin support. Collecting timesheets, leaves and medical claims data collection, filing and reporting, etc.

Generic Duties of the Position:

• Receive and process External Disbursement (Technical) Perform three-way match for bills received from the supplier and prepare PV and Record it on QBE, scan and attach the PV, Bill to QBE. 
• Collect bank Statements and advice to bank reconciliation for the bank account designated for IGA cash management.
• Participate in a month and year-end inventory count in all warehouses and prepare a report.
• Verify finance documents for their completeness.
• Participate in group decision-making processes of PSI/E IGA.
• Prepare Expense Schedule for Vendor center.
• Scan and attach the approved payment Vouchers and Invoices.
• Prepare Account Payable schedules for vendors.
• Follow up all fixed Assets are recorded by Administration and reconcile annual physical assets count with assets registration sheet and report for final review by the supervisor.
• Perform any other related activities as assigned by the immediate supervisor.

Job Requirements

What are we looking for?

The basics

• Diploma (TVET) in Accounting, Finance or related fields with two (2) years of demonstrated experience

What would get us excited?

• Working knowledge of accounting in business entities, banking and regulations for cooperative agreements, international and domestic trade relations
• Exposure to commercial operations of health supplies and commodities
• Proficient in MS office applications and advanced QBE or other related systems
• Human resource related knowledge and experience
• Proficient in English and local languages, both written and verbal communication

How to Apply

Are you intrigued? Apply!

By following our 3 steps application process:

1. Fill out the application form using the following link: Online Application Form. It will only take 5 to 10 minutes.

2. Send your CV and application letter to recruitment@psiet.org clearly mark “Application for Finance Officer- IGA Position” in the subject line.

3. Check your email and make sure you receive an automatic response acknowledging receipt of your application that means your application was successful. If you don’t receive the automatic response, check again your subject line and if needed, re-submit your CV and application letter with the correct subject.

Application deadline January 4, 2022. We’ll call or e-mail you back if there is a good fit on both sides.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation or disability.