Our Profile
People in Need is a non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality and solidarity. We consider human dignity and freedom to be fundamental values. We believe that people anywhere in the world should have the right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights.
The People in Need organization was established in 1992 by a group of Czech war correspondents who were no longer satisfied with merely relaying information about ongoing conflicts and began sending out aid. It gradually became established as a professional humanitarian organization striving to provide aid in troubled regions and support adherence to human rights around the world.
Throughout our over 25 years of its existence, People in Need has become one of the biggest non-profit organizations in Central Europe. In addition to humanitarian aid and human rights, it now also targets education and helps people living in social exclusion.
We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectiveness, both in working in the target countries and in campaigns aimed at influencing the attitudes of politicians and the general public in Europe. In our over 16 years operation in Ethiopia, has focused on projects in five main areas of interest: Education and Social protection, Environment, Livelihood and Agriculture, Water, sanitation and Hygiene (WASH) and Emergency programs. More information at www.peopleinneed.cz Or https://www.clovekvtisni.cz/en/what-we-do/humanitarian-aid-and-development/ethiopia.
PIN currently invites applicants for the position of: Procurement Assistant
Length of Contract: Indefinite.
Duties and Responsibilities
- Assist maintaining and verifying established records management systems
- Handle the switch from paper to electronic record-keeping i.e binding the physical documents, optimizing space and gradually moving to digital storage by scanning all the documents
- Support the procurement officers on dealing with enquiries and requests for information from both internal and external stakeholders
- Ensuring that records are easily accessible when needed for both internal and external Audits, including procurement documents, like tender, quotation, market assessment, Contracts and derogations and Project related documents.
- Handle compiling procurement, legal or administrative requirements and regulations
- Destroying or archiving finished data/records
- Proper documentation & maintenance of procurement related documents in sequential arrangement and label.
- Photocopying and scanning of documents.
- Assisting all the procurement team as required.
- Assist to Procurement process with market surveys
- Coordinating signature from the concerned body for the procurement related documents
- Organize supplier licenses and related documents as database
- Procures materials and services at camp level in compliance with PIN procurement policy and procedure
- Ensures quality, quantity and timely delivery of procured materials and timely completion of contracts at all level.
- Assesses price and availability of materials in the surrounding towns to enable local purchases.
- Assist program staffs in completing PR for every purchase.
- Provides local materials and services price information to programs.
- Assists programs to make timely amendment of PR as necessary.
- Handles PR tracking for all PRs that are sent to official process.
- Ensures all level procurement of materials and services, and their documentations are in conformity PIN updated procurement threshold policy.
- Perform other duties as required by organization
Job Requirements
- Bachelor Degree in Procurement& Contract Management, Supply Chain Management or other related social fields of studies
- minimum of 2 years for BA degree and 4 years for Diploma holders.
- Good communication, time management, work under stress and deadlines
- Ability to work well under pressure and meet deadlines
- Experience of strong coordination skills
- Ability to perform work of confidential nature and handle a large volume of work;
- Good command of MS Package (Word, Excel, Power Point and Outlook)
- Accountability and Creative Problem Solving
- Knowledge of spoken & written Amharic and English
- 3 strong references (will be crosschecked)
How to Apply
Interested applicants for the position should fill the application form and send their CV and Cover letter as soon as possible via following the link: APPLY - Procurement Assistant until December 29,2021.
Should any information needed please contact using: hr.ethiopia@peopleinneed.cz
Please note: PIN does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: www.peopleinneed.cz/policies)
Women are strongly encouraged to apply.
