Accountabilities

• Conduct monthly PIE Transaction review as per donor budget coding and compliance requirement.
• Conduct monthly Partner transaction review to check if Donor compliance requirement in place.
• Provide capacity building training for Partner Finance staffs.
• Ensure Expenditure codding’s are aligned with Donor compliance requirement.
• Prepare and submit Monthly, Quarterly, Semi-annual and Annual Donor Financial report as per the donor reporting time line.
• Prepare and update Project Asset register both for PA and Partners.
• Conduct Frequent compliance visit to partner’s office.
• Work closely with implementing partners
• Review accuracy and eligibility of Partner advance request and check against partnership agreement.
• Partner advance liquidation and reporting.
• Facilitate Donor /NO and Auditor Visit based on the schedule from each party.
• Follow budget versus expenditures and timely reporting for any variance.
• Prepare cheque after checking all financial documents are reviewed & approved.
• Prepare: - payment voucher, cash receipt, withholding tax voucher for suppliers, purchase order, journal vouchers, and submit the hard copy to be reviewed & approved.
• Prepare monthly budget vs Expenditure reports per source and update project coordinators, PAM and PA Finance coordinator for timely utilization.
• Prepare Monthly payrolls for staffs on timely basis.
• Keep filling systems in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source document.
• Conduct surprise cash counts handled by cashier/s and report to the Program Area Finance Coordinator directly.
• Keep separate records of all fixed asset purchase with program, sponsorship and projects.
• Responsible for the timely settlement of cash advance and report to the Program Area Finance coordinator if there is any delay;
• Perform timely payment of Tax and Pension fund.
• Conduct regular monitoring visit to partners’ offices, to provide technical assistance on finance management and assess whether grant funded projects are properly managed by partners
• Engage in partnership document review and liquidation.
• Replace the task of cashier in his/her absence/when necessary.
• Keep proper documentation
• Performs any other duty assigned by his/her immediate supervisor.
• Assume any other responsibility as assigned by the project manager/coordinator
• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Dealing with Problems:

• The post holder will engage in various healthy village (Gender Transformative WASH – Nutrition) program transactions processing coming from program officers and this needs strong knowledge of case management and how to prioritize the same.
• Making the necessary precautions while travelling with huge cash transactions.

Key relationships & Communications

• Internally: There will be a high level of communication with PA Finance coordinator, Finance officer, and PA staffs.
• Externally: Effective communication with suppliers, beneficiaries, banks and others.

Job Requirements

Technical expertise, skills and knowledge

Educational Qualification and Experience:

• BA degree in Accounting, Business management & related fields with at least two years of relevant experience. 

Knowledge:

• Basic knowledge of Finance role
• High level of communication both written and oral
• Excellent Knowledge of Computer applications like Excel, Word, Access and Power point

Skills Specific to the Post:

• Grant management and reporting skill
• High level facilitation skill
• Knowledge in bank correspondence and mode of payments
• Supervisory skill

Competencies and values:

• High level of integrity.
• Be loyal to organization procedures.
• Dependable and accurate in all reports.

Leadership Attitudes & Behaviors:

• Supportive and encouraging to others.
• Eager to be part of solution.
• Level of contact with children
• Low contact: No contact or very low frequency of interaction

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organization for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
•  Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

How to Apply

The closing date for the application is January 1, 2022. Qualified candidates should submit their application with the below link.

CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that:  Applications and CVs written in English will be accepted and Shortlisted candidates will be contacted. Please note that we are not accepting CVs that are not sent through the indicated link. Female applicants are highly encouraged to apply. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.