General mission

Hierarchically reporting to the Operations Manager and technically reporting to HR Manager ,the Administrative officer ensures the efficient management of services to HI personnel for the country under his/her responsibility. He or she is the point person for the Operations and HR Managers and as such informs him or her of any problems that fall within his or her remit and suggests solutions.

• He/she ensures the optimal management of Human resources. He/she implements the policies, including the Recruitment, on boarding, Performance appraisal and training.
• He/she ensures the timely salary payment and remittance of tax, pension and other Gov’t payments related to HR
• He/she follow up staffs contract renewal and timely termination payment during project closure or any reason
• He or she participates actively in the phased reorganization of HI in the field as part of the ROOTS project.

The Administrative Officer manages personnel administration activities in his/her geographical area in accordance with current legislation.

S/he ensures that the mission’s HR-related administrative procedures are consistent with HI's HR policies and frameworks and with local law and practices.

Missions / Responsibilities (*)

Mission 1: Contributes to the quality of personnel administration for HI staff present in his/her geographical area.

Rolls out personnel administration policies, processes and tools in his/her geographical area.

Organises staff briefings on administrative matters and local employment conditions

Produces documents and applies regulatory procedures concerning personnel administration

Is responsible for implementing HI’s social security policy fairly and in compliance with local legislation

Ensures that personnel files are archived in compliance with HI’s rules 

Mission 2: Is responsible for, or helps with, payroll management

Is responsible for implementing the payroll process within his/her scope of responsibility in compliance with HI’s legal and social obligations, rules and policies

With delegated authority from his/her HR (line) manager, represents HI with local administrative authorities (employment inspectorate, etc.).

Mission 3: Oversees staff movements in his/her geographical area.

Ensures the obtaining, monitoring and renewal of visas for international staff that can be carried out locally

Is responsible for implementing and monitoring the R&R policy in his/her geographical area

 Mission 4: Legal and social aspects: participates in monitoring compliance with the HR legal framework in his/her geographical area

Monitors and informs his/her manager of the need to renew the legal documents ensuring the legal exercising of the Association's activities

Ensures compliance with HI's legal obligations within his/her scope of responsibility: paying the appropriate social contribution rates, updating knowledge of social minima and legal obligations, etc., as well as ensuring compliance with the rules of accountability towards donors.

Relays or organizes the dissemination of information to staff (mandatory notices).

With delegated authority from his/her HR (line) manager, represents HI with any existing staff representative bodies.

With delegated authority from his/her HR (line) manager, represents HI with local administrative authorities (employment inspectorate, tax authorities, etc.).

Contributes to the management of ongoing disputes with third parties or employees in his/her geographical area

Mission 5: Emergency preparedness and response

Contributes to the programs emergency preparedness actions and, during an emergency response, adapts his/her working practices to help facilitate an effective humanitarian response by HI

(*) The responsibilities of a job may cover several fields: MANAGEMENT / STRATEGY AND SUPERVISION / STANDARDS AND EXPERTISE / OPERATIONAL IMPLEMENTATION – use these fields only if they are relevant to the job being described

Job Requirements

• Bachelor's or Master's degree in Business Management, Accounting, Economics or equivalent
• Experience (type and amount of experience) :
• Professional experience of 4 years minimum in an Administration Officer, including at least two years in NGO setting as Administration Officer
• Knowledge of Ethiopian labor law and payroll system with associated taxation law
• Knowledge of Micro soft Excel
• Skills (knowledge, abilities required for the position, refer to skills repository document) :
• Organization design
• Sourcing and Recruitment
• Mobility
• Training facilitation and/or design etc.
• Management of training and skills development actions
• Personnel administration
• Payroll
• Remuneration and management of the wage bill
• Employment law
• HR IT tools

Cross cutting skill

Languages

Frameworks and references

Office automation and collaborative tools

Stress management

Working in a global organization

How to Apply

Interested applicants who meet the above criteria should fill in the attached application form Job application form updated (1).docx and submit it with a 1 page motivation letter and email it at recruitment@ethiopia.hi.org or through HERE on or before the above mentioned deadline.

NB: State the position you apply in the subject line of your email otherwise rejected automatically. Only short listed candidates will be contacted for exam/interview no phone calls please. We’re committed to safeguarding and promoting child protection and expect all staff and volunteers to share this commitment. This position involves working with beneficiaries and is subject to strict safer recruitment checks. The successful candidate will be required to complete a police check and sign self-declaration form to help us verify your suitability to work with children including checks with past employers. Humanity & Inclusion is an equal opportunity employer and particularly welcomes women and persons with disabilities to apply.