Job Description

Background

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees to flee from war or disaster. At work today in over 40 countries and in 22 US cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Job Overview/Summary

Reporting to Supply Chain Warehouse Officer, the Supply Chain Assistant-Warehouse is responsible for the efficient coordination and management of warehouse functions for the IRC Addis Ababa Warehouse. The supply chain Assistant-Warehouse must be able to properly keep program supplies, asset and equipment whilst ensuring best practices and maintaining proper recording and documentation.

Major responsibilities

Proper receipt and inventories

• Ensuring the accuracy of materials is accurately inspected and received in reconciliation to the specifications originally stated on the PR/purchase request are in line with Purchase Orders and Delivery Notes.
• Assist to receive and dispatch items with proper records in accordance with IRC Warehouse operations policy and procedure,
• Materials are carefully counted during loaded and unloaded time.
• Assist the office during periodical inventories.
• Coordinate all loading and unloading activities being undertaken on timely basis,
• Monitor shortfall or excess inventory balance at the end of each stack and provides report to the Warehouse Officer.
• Delivery note is done and submitted to procurement staff with in one day after the material inspection completed and all the vital document and the required quantity is fulfilled.
• Inform to the respective staff up on arrival of their respective goods.

Proper record keeping and updating 

• All daily received goods are registered into prolog data, stock card, warehouse registration book and bin card generated or updated immediately (with in one day)
• Materials returned from program are inspected, received, and entered in to record.
• Use warehouse Register to record the daily activities of the Warehouse
• Ensure that all warehouse recording documents are properly filed.
• Ensure that warehouse inventory soft files are properly updated and saved.
• The Warehouse activity book (warehouse register book) recording all outgoing and incoming receipts of materials on daily bases and full information’s are recorded on it (delivery, waybill, store release, date, description, vehicle plate number etc.).
• All Warehouse materials document are maintained accurately according to IRC filing protocol.

Proper Management of the Warehouse:

• Ensures that items in warehouse are classified and stored by Field Office and Programs,
• Ensures that bin cards are separately attached to each item in the warehouse,
• Ensures that bin cards are updated on time.
• Ensure the materials (asset in warehouse and warehouse inventory) are accurately shelved, shelf life is well trucked and all items in the WH are also very neat.

Reporting and Additional Duty

• Assist in preparation of regular reporting needs of the Warehouse including, weekly and monthly reports.
• Assist in keeping the Store clan and tidy.
• Ensuring the warehouse compound doors, windows, fences are safe and secure to the warehouse management system, insure and give any update to supply chain manager.
• Perform any other supply chain related function assigned by immediate supervisor, Supply chain Manager or Deputy Director of supply Chain

Key working relationships

Position Reports to: Supply chain warehouse officer

Position directly supervises: Head of Drivers

Other Internal and/or external contacts:

Internal: Supply Chain, Administration and Finance staff, international staff, Addis Ababa IRC office staff and Field offices vehicle and Motor related issues

External: Service providers, UNHCR and other Agencies.

Job Requirements

Education and Work Experience:

• Diploma in supply Chain management, Management, Economics, business administration or related fields, 2 years’ experience Diploma & 0-year experience for Degree.
• Very good knowledge and experience in Microsoft Word and Excel software application
• Must have good command of both spoken and written English and Amharic.
• NGO Experience is a plus

Technical Skills & Experience:

• Attention to detail.
• Strong supervisory skills.
• Ability to multi-task.
• Team spirit and problem-solving abilities.
• Ability to work independently & under pressure
• Ability to meet deadlines
• Strong sense of personal integrity
• Working in a multi-cultural environment
• Extensive experience in logistics and operations planning

Soft Skills and Competencies:

• Customer & client centered and ability to work independently under pressure.
• Excellent interpersonal and problem-solving skills, creativity, and flexibility. Energetic, with great networking and interpersonal skills.
• Detail-orientation and professional patience.
• Sense of professional discretion, integrity, and ability to handle situations diplomatically and to effective resolution.

Language Skills: Written and spoken English.

Computer Skill: MS Office – MS Word, MS Excel, MS Outlook

Working Environment: Based in Addis Ababa office, required to travel to field offices, if required

How to Apply

Candidates who meet the above qualifications; please send your CV and application letter only through IRC career site:

External Link

Your application letter/cover letter must include the following information.

• Name of the position applied for
• Date of application
• Summary of your qualifications and experience
• Motivation/objective of why you have applied for the job
• Please include at least 3 references from current and former supervisors.

Female candidates are highly encouraged to apply!

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

 Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

 Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances

 Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, age, marital status, veteran status, disability or any other characteristic protected by applicable law.