Save the Children

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Position: Supply Chain Officer - Procurement

Job Time: Full-Time

Job Type: Permanent

Place of Work: Hawassa, Ethiopia

Posted date: 28 seconds ago

Application Deadline: Jan, 14/2022 (10 days left)

ROLE PURPOSE: 

The procurement officer will be accountable for ensuring the overall local consultancy and international Procurement and service are met and delivered in accordance with timescales set and agreed with program staff and SC system, policy, and procedure.

JOB-SPECIFIC ROLES AND RESPONSIBILITIES

Technical/Operational

•  Ensure that all supplies requests from the programs are facilitated in a professional manner and follow the logistics and financial guidelines of SC Ethiopia.
• Ensure that all procurement of goods and services are carried out with the objective of obtaining the best value for money and the best possible service to the requesters
• Ensure that goods and supplies are procured and delivered to the warehouses in line with the quantity, quality and specification stated in the Purchase requests/purchase order 
• Ensure that all procured items are delivered to the warehouses and proper warehouse documents are issued
• Work in close cooperation with the Finance Department to ensure full audit compliance of all procurement activities and to guarantee total transparency and accountability
• Conduct regular market analysis of SCI required items and provide quarterly reports to the Supply Chain Coordinator

Job-specific roles and responsibilities

• Ensure that all supplies requests from the programs are facilitated in a professional manner and follow the logistics and financial guidelines of SC Ethiopia.
• Ensure that all procurement of goods and services are carried out with the objective of obtaining the best value for money and the best possible service to the requesters
• Ensure that goods and supplies are procured and delivered to the warehouses in line with the quantity, quality and specification stated in the Purchase requests/purchase order 
• Ensure that all procured items are delivered to the warehouses and proper warehouse documents are issued
• Work in close cooperation with the Finance Department to ensure full audit compliance of all procurement activities and to guarantee total transparency and accountability
• Conduct regular market analysis of SCI required items and provide quarterly reports to the Supply Chain Coordinator
• Facilitate suppliers’ payment processes and documentation for audit trails
• Ensure the effective and efficient use of SCI resources in order to obtain the best value for money in the best interest of the organization.
• Ensure that all procurement and supply requirements are procured and delivered in accordance with timescales set and agreed with the requesting departments/projects.
• Facilitate computer and assets and property repair/s maintenance services with agreed
• Ensure appropriate documentation, tracking, and filing of all procurement activities by following standard procedures and guidelines of SCI to ensure traceability of all documents and expenses
• Ensure appropriate monthly reporting on all procurement activities based on the requirements defined by the Logistics coordinator.
• Establish and maintain excellent communication links between Addis and all field offices to ensure appropriate and regular information flow on all requests received as well as to ensure that the requester gets the right items, at the right time, and Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities, and other relevant policies.

MINIMUM QUALIFICATION AND EXPERIENCE

• BA degree in management, procurement/supplies management Accounting, and other related fields.
• Have 3 years of experience in supply chain management preferably in INGOs 
• Knowledge of key institutional donors and their compliance requirements in respect of Supply chain
• Experience in solving complex issues through analysis, the definition of a clear way forward, and ensuring buy-in.
• Commitment to Save the Children values.
• Ability and willingness to change work practices and hours in the event of major emergencies including traveling at short notice and for extended periods of time
• Highly organized with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
• A high level of computer literacy (word, excel, ppt, etc)
• Cultural and gender sensitivity
• Fluency in written and spoken English

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
• Holds suppliers accountable to deliver on their responsibilities

Ambition:

• Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members, and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence
• Displays consistent excellent judgment

We offer a competitive package in the context of the sector.

How to apply

CLICK HERE

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.