ROLE PURPOSE

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.  

In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship. 

Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

The position holder will be responsible to support efficient Program Area implementation by facilitating and monitoring financial management activities and making sure financial activities meet all Plan International financial procedural issues, legal compliance and all donor requirements with strong professional support to the Program area manager, coordinators and the position holder will also work on all the financial aspects of the responses including , proposal budget , donor financial reports, internal reports for budget holders, coordinating payments relating to the response and ensuring they are properly coded and supported in addition, required to attend and respond to request made during the response meetings.  partners 

MANAGEMENT SCOPE, REPORTING LINES, KEY RELATIONSHIPS

Reports to: Ethiopia, Report to Emergency Response Manager Head of Finance 

Direct reports: Emergency Response manager

 Key relationships 

Internal: The job holder has a close working relationship internally with the following departments and/or functions:

• The job holder has a close working relationship internally with the following departments and/or functions: 
• Head of Finance, Program Area Manager and budget holders: for budgeting, financial management, and compliance issues
• PA staff: for issues related to finance.
• External: The job holder has a close working relationship externally with the following departments and/or functions:
• Partners: Preparing budget, identifying capacity building needs on financial capacity and donor compliances

LEVEL OF CONTACT WITH CHILDREN

• Low contact: No contact or very low frequency of interaction 

PHYSICAL ENVIRONMENT

• The position is typical office environment 

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

• Operational Plan Preparation (10%)
• Assist budget holders on the annual planning and budget management.
• Ensure Program Area Operational plan is prepared and approved by Country Director before Project Outlines Produced.
• Ensure all Project Outlines are prepared based on Operational Plan and gets approved.
• Consolidate and forward cash flow Projection from departments to country office.

Grant Management (25%)

• Participate in the implementation of existing grant management systems, ensuring that they are consistent with national procedure.
• Monitor grants on a monthly basis. Liaise closely with budget-holders to support the analysis of monthly variances. 
• Support implementation of all donor financial compliance requirements in coordination with other departments. 
• Follow the financial documents for Partners’ advance liquidation and subsequent fund release to ensure internal financial procedures, systems, policies and controls are applied and compiled as per Partnership Agreement, Grant Agreement Documents and Donor’s requirements. 
• Support Budget Holders (BH) in mapping, phasing and re-phasing of grant budgets. Provide support in relation to budget amendments and modifications. 
• Provide support to ensure that all grants are complete and accurate from a financial perspective in advance of grant closure.
• Review the financial information to BHs to produce donor reports are in accordance with donor reporting template and within the time.

Transaction Processing (35%)

• Review all payments against the budget and established rules and regulations.
• Review purchase and contract to ensure conformity with the established polices and procedure of Plan Ethiopia and legal requirements.
• Review payments for advance and follow up its settlement. 
• Review petty cash payment and its replenishment.
• Review Sub grantees advances to Local NGOs/governments, as per the partnership agreement.
• Review Payroll for all compliance and authorization issues.
• Ensure taxes are deducted from payments as per the Government tax proclamation and paid timely.
• Review all purchases are made with reasonable comparison and authorized sources.
• Financial Reporting (20%)
• Prepare monthly bank reconciliation statement and take action on all irregular transactions.
• Review sub Grantees financial reports & subsequent fund release requests.
• Reconcile cash clearing and inter office accounts between the country office and Program Area (PA) records.
• Follow and review all donors’ financial reports are sent on time with reasonable accuracy.
• Prepare monthly financial report and update all budget holders including the Country finance manager for timely utilization of project funds.
• Prepare financial statements of the Program Area (PA) for auditing.

Team Management (10%)

• Monitor the performance of staff members continuously and conduct semi-annual performance review for everyone in the unit. 
• Provide a supervisory role to Finance Officer and Cashier on different issues
• Coach and lead all staffs working under her/his region to fully takeover each other’s responsibility on one’s absence.
• Participate in team building process as a Program Area Management Team (PAMT).
• Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ Experience Essential:

• Education at BA Degree level or equivalent vocational study in fields such as Accounting and Finance
• At least 5 years of relevant experience out of which 1 year as a coordinator 
• Experience of International NGO grant management systems and financial regulations
• Knowledge of Grants Administration especially system management and donor compliance in reporting of diverse institutional donors (EU, USAID, ECHO, UNICEF, GFFO, DFID 
• Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors. 

Qualifications/ Experience Desirable:

• Demonstrated knowledge in cost recovery principles and systems, experience in implementing a cost recovery system is preferable.
• Experience in budgeting and reporting to donors is preferred.

Languages Required: 

• Fluency in English language is essential and knowledge of Local Languages is a desirable

How to Apply

The closing date for the application is January 11, 2022. Qualified candidates should submit their application with the below link.

CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Applications and CVs written in English will be accepted and Shortlisted candidates will be contacted. Please note that we are not accepting CVs that are not sent through the indicated link. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Female applicants are highly encouraged to apply.