Accountabilities and MAIN WORK ACTIVITIES

Procurement Management (30 %)

• Implement all procurement process in accordance of PIE procurement; Follow up and compile the procurement plan from each budget holder
• Responsible for sourcing of products, collection of quotations/proforma and performing purchase transactions; proceed purchase of goods & service as per approved purchase requisition
• Collect information about suppliers and market conditions and reporting supplier details, product lists and price lists to the Manager and PA Logistics Coordinator; ensure that purchased items and services meet the stated requirements and takes care of delivery to the Program Area office.
• Ensure performance of transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented.
•  Receive requests for goods and services (requisitions) and ensures their completeness/ compliance before they are processed; Advise requestors about product description and specification, prices, lead times and availability, promoting standardization, value for money and economy of scale.
• Prepare comparative bid analysis for tender bids, takes minutes and reports outcome for the Tendering Committee;
• Follow regular store documents, and properly documented completed pads of any GRN and Issue vouchers.
• Collect quotations as per the Procurement Guideline and forwards them to the supervisor; reports any difficulties (sourcing, stock outs, unavailability) immediately to the supervisor and consults the requestor when needed;
• Support in different procurement specific country wide initiatives as advised by the PA Logistics Coordinator
• Prepare a weekly procurement status report and communicate to all requesters

Transportation & Fleet management (30 %)

• Assign and manage all vehicles and motorbikes in accordance of PIE fleet management policy and in consultation with logistics coordinator.
• Arrange transportation from suppliers to the office/warehouse, as necessary with the prior approval of logistics co-ordinator;
• Check and sign each vehicles log-sheet every week, develop history file for each vehicles & motorbikes.
• Follow maintenance, fuel consumption, and annual inspection and insurance policy renewal of each vehicles and report to PA
• Approve and sign weekly/monthly logbook, trip, and fuel records, monitors utilization, maintenance and fuel consumption for all vehicles
• Maintain a vehicle inventory for the PA and advise about vehicle allocation; carry out a monthly analysis on office and rental vehicles usage for decision making
• Support PA Logistics Coordinator in country wide Fleet initiatives
• Prepare and submit fleet report monthly base to APA log Coordinator.

Asset management (20 %)

• Prepare inventory lists for items at sub-office level
• Timely update fixed asset registration according to the organization asset management policy
• Follow up recording and tagging fixed asset timely
• Undertake periodic inventory for fixed asset and other consumables item in the store
• Ensure that storage areas, facilities and equipment meet the minimum requirements and standards.
• Supervise all store transactions to be carried out in compliance with the store and fixed assets guidelines.

Supervisory role (20 %)

• Supervise drivers, Security Guards and store keepers
• Receive, check and authorize weekly and monthly reports Drivers, Security Guards and compiles them into unit-wide regular reports.

Job Requirements

Qualifications/ experience essential:

•  Bachelor’s degree in Business Administration/logistics Management, Purchasing/Supplies Management or related field.
• At least 3 years of relevant work experience in INGO environment, involving in the procurement of both emergency and development programs.

Qualifications/ experience desirable:

• Substantial experience in procurement and fleet management.

Languages required

• Fluency in English language is essential

How to Apply

The closing date for the application in 18 January 2022. Qualified candidates should submit the application through CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

More information about Plan International can be found on HERE  

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.