The position holder will be responsible to perform all warehouse operations activities including receipt, storage, control and issuance of supplies and equipment; receives deliveries, coordinating stock, documenting warehouse transactions, maintaining records and overseeing storage of fixed assets records property of the PA. The post holder is also responsible for storing, releasing, compiles records of the supply in construction and other program activities 

Store Administration (40%)

·        Maintain records of all incoming and outgoing deliveries of requested materials.

·        Receive store, tag and track surplus property; prepares inventory lists for items to be disposed.

·        Receive and store documents; maintains record of approved basic store documents.

·        Handle and documents storage and transportation of food items.

·        Maintain the warehouse, records area and stores area in a neat and orderly manner.

·        Ensure questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus property.

·        Receive and properly stock any purchased and supplied items in a way that suits proper material management.

·        Update the stock records timely, and prepare issue vouchers & submit timely to Logistics Officer while issuing of items is made.

·        Ensure that storage areas, facilities and equipment’s meet the minimum requirements and standards

Daily Issues of Stocks to Concerned (40%)

·        Control incoming supplies by checking brand, quality and quantity of good received against the actual order.  Follow PIE’s receiving procedures strictly while receiving the deliveries. Reject any unacceptable food or products and inform immediate supervisor accordingly.

·        Store perishable items immediately upon delivery and all other items as soon as possible.

·        Ensure the accuracy of data inputs while using computer software for stores management.

·        Advise Logistics Officer about slow moving/non-moving items, excess stock and potential spoilage.

·        Keep store keys at safe places after closing hours.

·        Ensure all store transactions are carried out in compliance with the store and fixed assets guidelines

Maintain Daily Stock Records (20%)

·        Ensure that all accidents, fire, loss, theft and damages are reported to Logistics Officer.

·        Ensure proper usage and maintenance of all equipment in stores.

·        Ensure that procedures, instructions and policies given by the Logistics Officer and Program Area Manager are clearly understood and implemented and monitored in the area of responsibility.

·        Inspect, receive and keep all materials and inputs supplied to the office, and issuing GRN after recording all the necessary records.

·        Keep and update all the necessary records for items supplied to the PA.

·        Record and issue GRN for all items supplied to store, and issues materials issue vouchers for all items taken out by properly recording & maintenance of all the required information and signatories.

·        Distribute timely completed regular store vouchers to Logistics Officer, and properly maintain completed pads of any GRN and Issue vouchers.

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/Experience Essential:

• BA Degree level or equivalent vocational study in fields such as Business Administration, Purchasing and Supplies Management and/or other related discipline.
• 4 (four) years of relevant work experience in INGOs, involving in the supply management of both emergency and development programs.

Qualifications/Experience Desirable:

• Demonstrable experience in the supply management of both emergency and development programs

Languages Required:

• Fluency in English language is essential and knowledge of local languages is a desirable

How to Apply

The closing date for the application in 18 January 2022. Qualified candidates should submit the application through CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

More information about Plan International can be found on HERE   

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.