About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.                                                                    

Job details

DIVISION: Finance

TEAM: Finance and System Team

LOCATION: Addis Ababa with 50% travel to the field locations Tigray & Gambella

CONTRACT TYPE: Fixed Term contract for 11 months

GRADE: C2 National                                                       

JOB FAMILY: Finance

SALARY: As per the Oxfam benefit Package

HOURS: 37.5 hours per week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

The Finance team has the overall responsibility of all aspects of financial management in Oxfam. This includes maintenance of effective controls and compliance in accordance with organizational policies and regulatory requirements. It also includes responsibility for budgeting and reforecasting, the monthly internal reporting cycle, partner grant financial management, donor reporting and compliance, and the annual accounts and audit process in Ethiopia.

JOB PURPOSE:

Oxfam as a consortium lead organisation for the implementation of ECHO funded (HIP 2021) consortium project in partnership with Humanity and Inclusion (HI) to Support the most vulnerable among refugees, IDPs, host communities in Gambella and Tigray regions in Ethiopia, through WASH, Protection and Health response (ECHO HIP Gambella and Tigray 2021).

The ECHO Consortium Finance Coordinator-, working in close collaboration with Oxfam Field Finance team and Country Finance and Systems Manager will ensure that financial records are compliant with minimum standards and have oversight over the day-to-day financial transactions undertaken by Oxfam in Ethiopia with specific reference to ECHO consortium grant.

With the support of the Field Finance and country finance team, ECHO Finance Coordinator will ensure timely preparation of financial reports, the existence of smooth ECHO project finance operation, efficient management of cash and bank balances, and provision of optimal support to Consortium Coordinator on variance reporting. The ECHO Finance Coordinator will work with the Finance team to ensure that all financial transactions are properly documented and that day-to-day transacting takes place as efficiently as possible, as well as ensuring all paperwork is audit-ready for ECHO.

POST HOLDER REPORTS TO

ECHO Consortium Program Coordinator as a line manager and Matrix managed by Country Finance and Systems Manager

JOBS REPORTING TO THIS POST

None

BUDGET RESPONSIBILITY

No

KEY RESPONSIBILITIES

Financial Systems and Procedures Implementation

• Ensures that there is a proper comprehension, understanding and follow up of the Financial and Information Systems, Policies and Procedures. These policies are the ones defined by the Country Office (which will always consider Oxfam Global requirements as well as ECHO requirements).
• Leads the analysis and monitoring of the financial information as well as provide strategic inputs to the ECHO Consortium Coordinator and field staff for timely decision-making at the Programme level.
• Leading internal audits to guarantee the proper quality of the office financial information with relation to the ECHO grant.
• In collaboration with the finance teams, the country office provides required support to Gambela and Tigray offices related to finance on budget modification, budget monitoring and the coding structure setup for the project.

Support to Consortium Coordinator and Programme Managers for proper programmes design and follow up

• Responsible for the coordination of the ECHO budget monitoring process. Review the monthly BVA and document the key findings. Communicate with Country Finance and Systems Manager and ensure non-ECHO project-related expenses are not reflected in the BVA. 
• Provide direct support to the management and budget holders on all matters of finance specifically on budget preparation for new ECHO HIP 2022 and other budgets where required, monitoring, control and reporting for ECHO contracts with a view to ensuring good financial standards are met,
• This may also include some finance training depending on the needs of individual managers.

Donor Finance Management

• Ensure timely and accurate donor reporting for ECHO programmes.
• Leads a primary audit trail from primary documentation to the accounting system for accurate and rapid ECHO reporting and general record keeping.
• Guarantee that programme managers have access to timely and quality financial information related to the ECHO contract, highlight challenges if needed and give them strategic inputs for proper decisions making.
• Responsible to ensure that ECHO Financial Requirements are followed and when this may not be possible, bring innovative and creative solutions to be negotiated and agreed upon with the donor in collaboration with the Funding and Grants Manager.

People development and Management

• Involve in the preparation of role profiles for ECHO HIP2021 finance staff
• Responsible for the effective performance management of finance staff reporting to the position, ensuring assessment, development and performance management against objectives and organizationally agreed competences
• Accountable for implementing Oxfam’s people management policies, procedures and standards
• Manage and supervise the staff directly reporting to the position and ensure that any training needs are identified and met
• Support a climate of continuous professional improvement in finance
• Uphold principles of Oxfam’s gender and diversity principles in the workplace. 
• Assists HR staff with the recruitment of finance staff by conducting interviews and providing assessments on candidates’ technical abilities.
• Coaches, mentors and appraises subordinates in accordance with Oxfam GB Performance Management System.
• Create staff development opportunities for finance staff by extending their engagement beyond the job descriptions
• Provide relevant orientation for staff, both at the start of the contract and ongoing, to ensure their understanding and compliance with Oxfam GB policies, organizational strategies, and job expectations.
• Ensure staffs have equal and relevant opportunities for professional and career development.
• Closely work with Country Office finance team
• Perform other duties as assigned by the supervisor within the scope of general responsibilities. 

Oxfam general:

• Ensure implementation of Oxfam GB’s operational policies, procedures and guidelines, especially gender equity, in all aspects of Oxfam’s work. With support from technical advisors and programme service staff as needed.
• Act as Oxfam’s representative at the local and national level with local authorities, partners etc. as required, mainly in events relating to accounting/finance.
• Be a member of Oxfam’s team, participating in appropriate staff meetings, planning sessions and ongoing liaising as needed.

 Job Requirements

Person specification

Most importantly, every individual at Oxfam GB needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY

Our Values

• Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
• Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
• Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
• Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
• Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
• Courage: We speak truth to power and act with conviction on the justice of our causes.

 Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

• Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.
• Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.
• Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organizational attributes and feminist leadership approach mean for how we work

For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:

1. Self-Awareness
2. Mutual accountability
3. Strategic Thinking and Judgment

Experience, Knowledge & Competencies

Essential

• Bachelor's or Master's Degree in Accounting or any other related areas that can bring added value to the job from a recognized university/college.
• Relevant 7 years of experience in financial management out of which 2 years should be supervisory/managerial experience.
• The professionally qualified finance manager, preferably with some experience in a large and/or complex organization, and the ability to influence and support colleagues in appreciating the importance of financial standards, procedures, and controls.
• An understanding of gender and diversity considerations within key areas of responsibility and commitment to addressing inequalities in the workplace and the program
• Effective verbal and written communication skills, including high-level interpersonal and representational capabilities
• A strong commitment to Oxfam’s proposes, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action
• Trustworthy, Flexibility and adaptability
• Willingness to travel at short notice, and often in difficult circumstances
• Fluency in written and spoken English is essential

Note to candidates: Shortlisted candidates will be assessed on our organizational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam's internal /External application portal on or before 30th January 2022.

Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Only shortlisted candidates will be contacted.