The Procurement assistance is responsible for the efficient coordination and management of procurement functions for IRC’s office. The position holder will procure Program supplies, services and equipment, whilst ensuring good practices and maintaining audit-compliant records. You will ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures. 

Procurement Planning

Working closely with Senior SC officer and SC Manager, and other internal and external partners, you will effectively plan and support program implementation by:

• Collecting, organizing and analyzing data market information and data to enable effective procurement planning
• Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs)
• Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement..

Procurement 

• Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will:
• Support the development of procurement specifications
• Process approved Purchase requisitions through the procurement software ensuring data accuracy.
• Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
• Train and certify procurement committee members and participate in tender meetings and evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that is transparent and documented.
• Review procurement documents for accuracy before taking payment for approval.
• Collaborating with all departments by Coordination with finance, grants and program to ensure smooth and timely procurement performance indicators

Supplier Management

The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:-

• Maintaining suppliers files and documentation
• Monitoring and documenting supplier performance
• Maintain supplier performance score cards.

Job Requirements

Requirements:

• BA Degree in Purchasing and Supplies Management, Accounting, Business Administration or other related fields with a minimum of one year work experience or College Diploma with a minimum of three years work experience. or
• Minimum of 6 months IRC-Internship service if any
• NGO experience is plus.

SKILLS AND ABILITIES

• Plus basic computer knowledge (Word, Excel)
• Basic English Spoken and Written
• Good Communication and Interpersonal skill
• Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, able to coordinate multiple tasks and maintain attention to detail
• Experience working in remote and hardship areas and ability to work under pressure and stressful situations

How to Apply

IRC Careers Site

Your application letter/cover letter must include the following information.

• Name of the position you have applied for
• Date of application
• Summary of your qualifications and experience
• Motivation/objective of why you have applied for the job
• Permanent Address and present address (if different from permanent) and telephone number if possible, also email address
• Disclose any family relationships with existing IRC employees. 

Are any of your relatives employed by International Rescue committee (IRC)? If answer is “yes”, give the following information:

 YES         NO

NAME

Relationship

Position

Office/field office

 IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants based on merit without regard to race, sex, color, national origin, religion, age, marital status, veteran status, disability or any other characteristic protected by applicable law.