The Logistics & Procurement Officer is responsible to work closely with Country Logistics & Procurement department, as well as field based staff and finance for the procurement of all materials and services required for SP Ethiopia (SPE) programs and reports to the logistics Manager. The position will liaise with the rest of the team for procurement and operations to ensure all procedures and procurement guidelines are in place and followed.

Key Responsibilities

• Facilitate processes required for Logistics’ Procurement to include maintain procurement database, receiving and distribution of procured materials, supervise buyers and assign daily shopping duties, coordination with IHQ for International orders, coordination of transport of imported materials within country.
• General management of the entire fleet of vehicles under the sub-office.
•  Support the transportation needs of program and office staff are net in coordination with Logistics Officer and Operations staff of other offices.
• Maintain adequate vehicle administration files, including vehicle log sheets, fuel consumption,
• Coordinate airport and ground transportation for all arriving and departing staff, volunteers and guests.
•  Support project-wide operational processes including phone cards, office supplies, base items and other items as directed.
• Provide relevant logistical data to management to support operational needs and the program development process.
• Liaise with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
• Ensure materials are received, stored, shipped, and reported in accordance with established procedures and Government guideline/regulations. Travels to field sites to receive and inspect goods delivered directly to the filed.
• Ensure procurement files are accurate and records are in compliance to SP and donor procurement policies, filing system is properly established, all soft copies and hard copies or procurement filed are accessible and manageable.
• Ensure that all order requests, Operations in the country office.
• Provide procurement planning support to the programmer staff as required.
• Maintain a complete, accurate and up-to-date inventory; list and stocks.
• Procure all materials and equipment ordered in a cost-effective and transparent manner in line with SP and donor specific policies.
• Maintain proper records of disposal of assets and inventory
• Ongoing market research for new suppliers that may provide better service or value for money for SP.
• Assist with the preparation of contracts and amendments of contracts when needed.
• Support on other tasks when required and any other related tasks assigned by the line manager.
• Liaises and collaborate with field offices to ensure coordinated and optimal utilization of vehicles
• Attend daily monitoring devotions and participate in prayer support for the ministry, it is donors and volunteers. (Although this is not required of staff who are not believers, but encouraged.)
• Maintain a strong Christian witness to colleagues, vendors, charitable beneficiaries and the public.
• Other duties assigned.

Job Requirement

Education / Experience Needed

• Preferred degree in business administration, public administration, logistics, supply chain management or related field.
• Minimum of 5 years successful experience. 

Skills Required

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference and volume. Ability to apply concepts of basic algebra and geometry.
• Very good computer skills in Microsoft office ( other system desired)
• Excellent verbal (written ) & oral communication skills in Amharic & English
•  Able to communicate complex issues in a concise, accessible and engaging way.
•  Flexibility and ability to work under pressure, manage time and priorities work to deadlines.
•  Well-developed organizational and planning skills.
•  Punctuality and respect for rules and procedures.
•  Must be able to maintain highest level of confidentiality regarding work-related information and data.

How to Apply

Interested applicants can send only updated CV and application letter to hrspe@samaritan.org no later than Februarys 3,2022 . Please write the position title you are applying for in the email subject line, '' Logistics & Procurement Promoter ''.