Reference number: Rec/027/22

CORDAID is a Dutch, international non-governmental organization which combines 100 years of experience and expertise in emergency aid and structural poverty eradication. CORDAID believes in a world without poverty and exclusion. We strive for a just and sustainable society where every person counts. We stand for knowledge and talent sharing between North and South, between farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion tear up societies, we connect people and communities. We also stand for professionalism, expertise and solidarity across borders, to make a difference where it is most needed. Together with more than 600 partner organizations in Africa, Asia, the Middle East and Latin America we structurally improve the living conditions of the poorest and most excluded populations - the bottom billion.

Purpose of the position/Job’s aim

The Field Admin Assistant will be responsible for supporting administrative activities at Kombolicha Office of Cordaid Ethiopia.

Responsibilities and Accountability

Admin Assistant

• Welcoming visitors and directing them to the relevant office. Providing clerical support services such as typing, scanning, and photocopying of documents and memos. Organize filling for office support functions-opening box files for correspondence and internal communications, memo, circulars. Work closely with cleaners to ensure that rooms/ office is cleaned on daily basis. Ensure that tea/coffee is prepared and ready in the morning and afternoon. Make sure that all water are placed. Manage booking of meeting rooms & arrange for refreshments as needed; with in Cordaid office /at the hotel. Support accommodation booking for Cordaid staff in the hotels as needed.

HR Support

• Support scanning and sending of documents to Head Office eg Leave letters and documents when required

Logistic Support

• Support asset and inventory management of the office. Support in procurement of items at the office as needed. Support in ensuring that office equipment and utensils are in good functioning condition. Support with log sheet collection from drivers and preparing monthly report

Job Requirements

Qualification, skills and experience required

• University Degree in a relevant area
• Minimum 6 months of relevant work experience at national or international level in the area of administration, procurement or logistics;
• Knowledge of working processes (purchase orders, preparation of contracts for services and goods, tendering, protocol etc.)
• Previous experience in a Governmental or other International Organization is an advantage;
• Proven knowledge of car maintenance;
• Good communication skills;
• Capable of working under pressure in a multitasking position
• Ability to work in a multicultural environment
• Good experience in the usage of computers and office software packages (MS Word, Excel, etc.)

Core Competencies

• Maintain Integrity
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision
• Strong organizational development skills, communication and negotiating skills
• Problem solving skills
• Conflict management skills

How to Apply

Interested and qualifying applicants can submit their application letter and CV in English, with both phone and email contact details of at least 3 professional references, via email hr.ethiopia@cordaid.org. 

NB: The vacancy reference number(Rec/027/22) along with the title of the post needs to be written in the subject of the email. CORDAID is an equal opportunity employer and women are strongly encouraged to apply. All applications submitted cannot be returned.  Applicants are encouraged to apply early as interviews are done on a rolling basis and the advert can be closed when a matching candidate is identified An integrity screening will be part of the application procedure.

Only shortlisted candidates will be contacted.