The Finance & Administration Manager is responsible for the overall management and provision of key support services within the area of finance and administration. She/he ensures that WAF’s administration strategies, policies, procedures and guidelines are implemented and regularly updated. She/he provides advice and information to the Country Director on financial, administrative and logistics issue, labour laws and other rules and regulations.

Job Responsibility #1: Financial Management:

• Plans, organizes, directs, co-ordinates and controls the day-to-day functions of the Department;
• Ensures that financial systems and documents are in compliance with laws, policies, standards and regulations and with generally accepted accounting principles and practices;
• Designs and uses sound internal control system to safe guard assets, records and documents of the Organization;
• Ensures that transactions are coded, analyzed and recorded in appropriate books of accounts;
• Ensures that all staff members are informed of financial policies and systems in place;
• Participates in all grant agreement negotiation and all budgets of new grant proposals;
• In collaboration with the Area Program Office and Project Coordination Offices prepares annual and quarterly budgets;
• Reviews the annual budget of the Organization, exercises budgetary control, and analyzes variance in the budget;
• Ensures proper and timely supply of finance, human and material resource and other utilities to all work units of WAF, and monitors proper utilization of same;
• Follows up the preparation of vouchers for all payments, authorizes payments as per limit of authority;
• Ensures that accounts are closed, financial reports are prepared and audited on time;
• Ensures compliance to donors requirement pertaining to budget utilization, cash handling, reporting, and documentation;
• Works towards innovative ideas in collaboration with other departments.

Job Responsibility #2: Personnel Administration:

• Installs and implements appropriate systems for proper management of the human resources of WAF;
• Facilitates performance and evaluations of the Organization and filling out performance appraisal of subordinates;
• Ensures that recruitment, selection and promotion of employees are executed in accordance with regulations enforce;
• Co-ordinates capacity and training need assessment of WAF staff members and ensures that such needs are incorporated in the overall human resource development plan of WAF;
• Handles employee grievances, disciplinary issues and other administrative problems according to WAF’s policies and procedures;
• Sees to it that Ethiopian Labour law, Charities and Societies Proclamation and other rules and regulations are complied with;
• Ensures that personal files of staff members of WAF are properly kept.

Job Responsibility #3: Materials Management:

•  Ensures the proper handlings and management of logistics, vehicle operation, supplies and procurement, warehouse, security of property and office management;
• Ensures efficient utilization of resources including fixed assets and the day to day financial transaction of the organization;
•  Prepares and up dates procurement schedules for materials and services requested by the various units of the Organization;
• Ensures that tendering procedures governing the purchase of professional services and procurement of supplies and property are adhered to;
•  Ensures that all supplies purchased/donated are received by Goods Receiving Note, are properly handled, and issued by Store Issue Voucher upon requests;
• Ensures that comprehensive annual inventory is carried out and appropriate action is taken as per the result of the inventory taken;
• Ensures vehicle utilization as per WAF policies and procedures and pursues timely vehicle repair and maintenance.

Job Responsibility #4: Staff Management:

•  Supervises, leads, guides and supports staff responsible to her/him; 
•  Ensures annual performance appraisal is conducted for all staff of the Organization.

Job Responsibility #5: Networking, Learning and Reporting

• Establishes and maintains formal and informal communication mechanisms with government, donors and other stakeholders;
• Produces quarterly, bi-annual and annual performance reports and submits to the DCD and donors;
• Actively Participates in the resource mobilization activities. 

Job Requirements

EDUCATION/TRAINING

• Master's or Bachelor's Degree Accounting, Management, or related fields

EXPERIENCE:

• 8/10 years of experience out of which 4 years in a senior position.

TECHNICAL AND OTHER SKILLS

• Integrated knowledge and understanding of human resources concepts, practices, systems, and procedures;
• Good Communication and Interpersonal Skill;
• Good planning and organizational skill;
• Demonstrated leadership ability to inspire and empower others;
• Firm belief in teamwork;
• Ability to make logical and timely decision;
• Basic Computer skill.

How to Apply

All Interested candidates can send updated CV with application letter via CLICK HERE

Note that ONLY QUALIFIED CANDIDATES who fulfill the criteria shall be invited for an interview.