About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply. 

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.                                                                   

Job details

DIVISION: Operations

TEAM: Funding Team

LOCATION: Addis Ababa with frequent Travel to Oxfam operations areas

CONTRACT TYPE: Fixed Term

GRADE C2 National                                                       

JOB FAMILY: Fundraising

SALARY: As per the Oxfam benefit Package

HOURS: 37.5 hours per week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

Oxfam in Ethiopia is working to extend support to people marred by conflict, disasters living in poverty and facing various shapes of inequality. Our Business Development team supports the program and functions to develop, nurture and maintain donor relations. The funding unit is also mandated to lead business development, submit reports by ensuring donor compliance, negotiate with donors on various contracts, and document and share learnings to fill gaps.

Our country programme is implementing humanitarian and development programs in close coordination with partners and other stakeholders through 05 field offices and one national office in Addis Ababa. This role will be an integral part of the Business Development Team and work with the Business Development Manager and relevant Officers to ensure that the team has extended all possible support to the country program in achieving desired goals and objectives enshrined in OCS 2021-2030.

JOB PURPOSE:

This position will help the Country Program in devising and implementing the resource mobilization strategy to effectively contribute to OCS (Oxfam's Country Strategy) and thrive in its funding ambitions. The post holder is responsible for coordinating and developing funding proposals and concept notes, contract management, developing relations with donors, ensuring donor and internal compliance and reporting to donors.

POST HOLDER REPORTS TO

Business Development Manager

JOBS REPORTING TO THIS POST

Grants and Funding Officer

BUDGET RESPONSIBILITY

No

DIMENSIONS OF THE ROLE

• Under the direct supervision of the Business Development Manager, the position holder will be responsible for supporting the program and other relevant units in contract management, business development and planning and managing restricted and unrestricted grants. 
• Provide capacity-building support to Oxfam’s field offices on donor reporting and compliance.
• Develops solutions to diverse and complex problems within the organizational policy on donors.
• Contribute to and influence partners operational planning.
• KEY RESPONSIBILITIES

FUNDRAISING AND PROPOSAL DEVELOPMENT

• Conduct intelligence gathering at a country level and keep programme staff informed about upcoming funding opportunities to build a sustainable funding base for Oxfam’s programming.
• Proactive relationship building with donors in coordination with Programme Manager/s, Technical Leads, Business Development Manager, and other programme colleagues, including involvement/engagement in donor fora.
• Coordinate the planning, design, development and submission of donor proposals and concept notes, including modifications and amendments as required. This entails working closely with programme and operations colleagues to advise/support them to understand and meet donor funding requirements. It also involves close coordination with colleagues in HQ and/or regional proposals are being developed.
• Make regular visits to programme sites, to be knowledgeable about the programme as the basis for the informed development of proposals and discussions/contact with donors.
• Conduct donor research/mapping to identify donors and create new and innovative funding opportunities in line with country strategies. Feed into regional planning, including regional strategy development, regularly informing/communicating with teams on new fundraising opportunities and expected calls.
• Ensure that the need for gender equality is fully reflected in programme design and in proposals. Liaise with the Gender Advisor to ensure that the specific needs of women and girls are accounted for in other aspects of the programme.

GRANT/CONTRACT MANAGEMENT

• Manage Oxfam’s grants management system (CRIMSON) as the main tool for donor contract management, maintaining up to date proposals, allocations, income, reporting and other contract records.
• Support programme, other support functions and partners in ensuring compliance with internal and external requirements on the use of restricted funds, building understanding, visibility and clarity around donor contractual requirements.
• Write / edit, review, and submit donor financial and narrative reports, ensuring consistency, accuracy, clarity, and timely submission in compliance with Oxfam policies and procedures as well as donor contractual requirements. Work with programme and finance staff to continuously improve the quality of donor reports.
• Support finance and project managers to monitor restricted funding expenditure, including the timely identification of problems e.g. ineligible expenditure, miscoding etc, enabling timely corrective action, such as amendments and extension requests, to be taken.
• Coordinate communications with current donors including responding to information requests, income tracking, contract amendments etc from donors or other Oxfam departments.

INFORMATION AND SYSTEMS MANAGEMENT

• Maintain restricted funding information systems and records on donor contracts and income data on a shared drive, OPAL, CRIMSON, and hard files. Full training will be given on all new systems.
• Manage and maintain OGB Funding Grid and donor log etc.
• Collaborate with finance staff and OPAL Focal Point in-country to align CRIMSON allocations, OPAL budgets and Peoplesoft expenditure, ensuring that all variances are rectified in a timely manner.

CAPACITY BUILDING

• Provide training and induction to programme staff and partners on the essential core skills around contract management, proposal/report development, donor requirements, Oxfam’s internal procedures as per capacity building plan. This includes, for example, facilitating ‘grant start-up meetings’ for new contracts and following up on action plans derived from these.
• Provide training and support to the programme and other staff on the effective management of donor funds to ensure compliance.
• Support the programme team to develop and maintain a comprehensive, up to date and user-friendly filing and contract management system for contracts and other documents, maintaining a complete and clear audit trail of proposals, contracts, donor reports, donor visits and feedback, etc.

Job Requirements

Person specification

Most importantly, every individual at Oxfam GB needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY

Our Values

• Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
• Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
• Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
• Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
• Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
• Courage: We speak truth to power and act with conviction on the justice of our causes.
• Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:
• Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.
•  Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.
• Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
• Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organizational attributes and feminist leadership approach mean for how we work

For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:

• Self-Awareness
• Mutual accountability
• Strategic Thinking and Judgment

Experience, Knowledge & Competencies

Essential

• Bachelor's Degree from a recognized university/college in Social Sciences, International Development, Accountant or any other related areas that can bring added value to the job. A Master’s degree in a relevant discipline is preferred. 
• Minimum of 5-7 years for Master’s degree holders and 7 years of relevant experience for BA degree holders in fundraising including securing and managing funds from institutional donors, such as ECHO, EU, DFID, OFDA, CIDA, and UN agencies) preferably in an international NGO, out of which 2 years should be supervisory/managerial experience
• Proven experience in grants management especially in terms of ensuring compliance during project cycle management
• Have sound knowledge of compliance of critical donors, private sector and UN agencies
• Have knowledge of managing donor online platforms/grants management systems such as ECHO, BHA/USG and UN Agencies
• Excellent planning and budgeting skills and a sound understanding of Programme Cycle Management in emergencies and development environments
• Organizational and personal management skills, with the ability to prioritize work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through
• Have a better understanding of Oxfam’s feminist principles and anti-racist theories to create a safe environment
• Good interpersonal, influencing and relationship skills

Desirable

• Have experience of doing multi-tasking while performing daily routines

How to Apply

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile through CLICK HERE or using Oxfam's internal /External application portal  on or before February 13, 2022.

Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Only shortlisted candidates will be contacted.