Job opportunity in Ayuda en Accion Ethiopia External

Qualified Females are highly encouraged to apply

The Ayuda en Acción Foundation is an international organization working in development and humanitarian work. Ayuda en Acción Ethiopia is registered as foreign Charity organization in Ethiopia and working in partnership with multiple development actors, government sectors, communities and their organizations to eradicate poverty. Our primary task is to promote improvements in the individual and collective capacities of the children, families and communities with whom we work.

Job purpose:

Ayuda en Acción (AeA) is seeking experienced candidates for the position of Project Finance and Administration Coordinator to provide support in finance, accountancy, budgeting, grant, administration, procurement, vehicle, property and human resources managements to AeA Humanitarian project to implement in Afar Region.

 Position Description:

The successful candidate will report to the Humanitarian Project Manager and has functional reporting to National Office programs and Finance managers to ensure accountabilities and check and balance. He/she is responsible for the day to day support and management and administration of the Finance, Accounts, procurement, asset and human resources management. The post holder works within the framework of finance and administration policies, procedures, manuals set by AeA and the country Office, ensuring all AeA policies, procedures, donor regulations, accounting standards, and other local laws are ensured with at all times. Specific responsibilities include:

• Duly Reporting responsibility to the Humanitarian Project Manager and functional relations with the Finance and program directors at the country office level;
• Manage financial transactions of the humanitarian project;
• Carry out the day to day financial transactions as per the accounting standards and financial procedures;
• Handle petty cash and bank payments and transfers with in the humanitarian project assigned;
• Make sure all statutory liabilities like income tax, pension, withholding tax, and requirements settled in monthly basis;
• Prepare bank and petty cash reconciliation on monthly basis;
• Prepare payroll and related journals in monthly basis;
• Provide administration support, capacity building support to program and administration staffs of the Humanitarian Project and partners,
• Support and monitor the finance and administration works for the Project/program staffs and partners;
• Carry out grant monitoring to the partners as per MoU signed and Budget agreed between partners and AeAE;
• Review and recommend corrective actions on travel and training documents and schedules;
• Manage vehicle logbook and the schedule as per approved travel plan and coordination with in the field office;
• Support the Project manager and Project staffs in purchase of assets and properties and carry out records as per the procedures;
• Support and prepare financial report according to Donors and AeA standards;
• Check and report financial processes, transactions, procurement, administration, staff benefits management and asset records are periodically performed and reviewed for compliance, adequacy and completeness for discussions and approval;
• Understand and apply system security and safety procedures and requirements to human resources management, to protect the completeness, accuracy and integrity of accounting data and information, asset management and reporting;
• Carry out other duties given from the Project Manager, finance and program directors at national level.

Other requirements:

• Availability to travel and to move to rural areas ensuring safety and security.
• Good behavior and attitude.

Offer Terms

• Immediate incorporation and full working day;
• Fixed/permanent contract with probation period indicated in the law of Ethiopia;
• Duty station: Semera, with field travel to support project areas, affected communities in different parts of the Zone;

Job Requirements

Required Skills & Experience:

• The incumbent should hold minimum Bachelor's degree in Accounting, Finance Commerce or Financial Management, or business management with accounting option from recognized educational institutions/colleagues, universities;
• Professional qualification/membership of reputable Professional Accountancy body are preferable;
• A minimum of 6 years work experience in main stream finance, and administration in a wider and reputable institution/s preferably in the NGOs, Humanitarian sector of which 3 years should be in similar positions;
• Strong financial expertise and familiar with management and accounting practices, good understanding on humanitarian Project Works, Donor requirements, Humanitarian standards, protection, team work, assets management and relationships;
• Be conversant with financial Management systems and processing requirements with Microsoft operating systems, Excel, Power point, and word, e-mail, internet, Skype etc are necessary;
• Knowledge, practical application and implications of the humanitarian project standards, reporting to donors, former and newly introduced financial systems: GAAP, IPRS, SAP, IFRS are an advantage;
• Ability to carry out complex tasks, and work independently and take initiative;
• Good communication and writing skills.

How to Apply

No later than January February 10 , 2022 via email 

Afar project finance and administration coordinator: CLICK HERE

Note: Interested candidates are advised to send a letter of application specifying the vacancy, duty station, CV with copies of testimonies reference persons and letters. Only short listed candidates will be contacted.