• To accurately maintain and organize Admin and Human Resources files, records, and documentation.
• Assist the Admin team in the timely management of communications; including written, telephone, email, and voicemail.
• Compose and edit letters, documents, emails, proposals and ensure follow-up with those that require answers, responses, and written replies.
• Organize meetings and arrange venues, hotel bookings and ensure that the necessary equipment is available at these venues, if and when necessary.
• To professionally represent the organization at sector networking events
• To liaise positively and professionally with colleagues and visitors.
• Do not decide/change on given priorities.
• Ad-hoc update about the progress on the different assigned tasks, follow-up on deadlines and deliverables.
• Respond to messages within a realistic and appropriate turnaround time.
• Takes minutes from the meeting when requested.
• Propose and provide office support services in order to ensure efficiency and effectiveness within the function of general administration.
• Provide clerical support to the HR department.
• Conduct or assist with new hire orientation
• Assist with monthly payroll process
• Assist the HR department with assessing training needs, planning sessions, and keeping track of training.

Job Requirements

• IT Skills, including use of ICT packages i.e. Word, Excel, PowerPoint, Outlook
• Strong interpersonal skills with an approachable personality
• Excellent letter writing and organizational skills
• Detail-oriented to ensure accuracy and quality across all tasks
• Ability to resolve complex administrative and Human Resources problems independently and perform tasks that are diverse and advanced
• Demonstrate the highest level of ethics, integrity, and ability to maintain confidentiality at all times with all situations and documentation
• Good knowledge of database systems and processes
• Good understanding of Health & Safety
• Ability to work under pressure to agreed deadlines and adapt to change
• Ability to prioritize
• Ability to work in a flexible manner - out of hours as required
• Fulfill all tasks on time and with the highest quality
• Excellent written English and the ability to communicate at all levels
• A commitment to promoting and protecting equality of opportunity;

Requirements: Education and Experience

• Minimum of Bachelor’s Degree
• 3 years previous experience in a similar Admin and HR assistant role

How to Apply

Applicants should write HR and ADMIN ASSISTANT on the subject line of their application email.

Only shortlisted candidates will be contacted. If you are interested to apply please send your CV and application letter to hr@nordicmedicalcentre.com