The Director is to provide leadership and coordinate the provision of comprehensive management support services including accounting, and finance to facilitate effective operations of FGAE. Be accountable for the overall success of the realization of the objectives of FGAE in Finance Management, Treasury Management and Administration and Supplies Management. The occupier establishes strong Internal control system with clear accountability across the association; provide sound financial advice to Board and SMT, provide an effective financial management service to MA, act as the leading interface between management and Board on financial matters and safeguard the asset of the Association.

 RESPONSIBILITIES & TASKS :

 Financial Management

1. Plan, organize, coordinate and control the management of financial and materials resources in accordance with laid down rules and procedures of the FGAE;
2.  Develop, update and ensure compliance with established FGAE administrative and financial policies, procedures and accounting practices, systems and procedures;
3. Provide technical assistance in matters relating to accounting and financial management to all budget holders (Directors and Area Managers) and Head, Finance and Administration at the Area Office level;
4. Guide the Association on the use and management of donor resources, ensuring compliance with approved rules and guidelines and demonstrating prudence, transparency and accountability in resource utilization;
5. Ensures the automation of the accounting and supplies management system at Head office (HO) and Area Office levels for increased efficiency and effectiveness;
6.  Undertake regular financial review exercises with Area Offices to ensure that established policies and procedures are complied with, budget is implemented as approved and that financial discipline is maintained and wastage's and all forms of abuse are significantly reduced and or eliminated;
7. Establish and implement functional systems for implementing budgets as approved at the Head Office level, remittance to Area Offices is done within agree time and schedule, follow up on fund utilization to ensure that funds are properly utilized for intended purposes;
8. Oversees the systematic management of funds as per terms and conditions of grant by ensuring compliance with donor requirement pertaining to budget utilization, cash handling, rerecording and reporting and maintenance of proper documentation management of safe boxes to earn the trust and confidence of donors in the utilization of project resources etc.;
9. Establish and implement functional system for timely preparation of periodic and annual Financial Management reports, checking for accuracy and ensuring timely submission in line with established schedule;
10. Undertake analysis of financial health of the Association on regular basis and advise both the Management and Board on required steps and actions for improvement;
11. Produce and present to Management, the Board and Finance and Audit sub-committee of the Board for review, input, finalization, approval and implementation of suggested actions;
12. Preparing and submitting as appropriate the various organization's financial reports at regular intervals (quarter, half-year, annual etc) and Income/Expenditure, Balance Sheet and audit reports, cash flows and forecasts to guide management decisions and actions;
13. Undertaking quarterly assessment/evaluation of the implementation of the Association’s budgets (project and consolidated), produce progress reports and provide appropriate advice to the management and the Board on budget performance to inform decisions;
14. Arrange & coordinate the annual statutory Audit and project Audits in a timely and efficiently manner in line with National and Donors’ requirement

Financial Processing

1. Oversee and lead Annual Budgeting and Planning Process (APB) in conjunction with the SMT; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of FGAE’s financial status and health;
2. Oversee and support the preparation of annual financial statements and the day to day financial processes i.e process accounts payable and receivables, obtain payment authorities, record in accounting system in use by FGAE and prepare for payment, process online payments and record managements;
3. Undertaking analysis of government economic policies and the economic environment to inform key strategic decisions and actions within the Association including design of welfare package, taxation, budget preparation (organization and donor) etc;
4. Ensure regular reconciliations of all bank accounts, payroll reconciliations and payroll tax summaries is conducted , review and approve all reconciliations;
5. Put in place functional mechanism for the audit of accounts of all branches based on approved schedule and follow up to ensure implementation of recommendations;
6. Ensure financial documents are well organized, maintained in a safe place, protected from any loss and damage and filed properly; establishes a strong bank accounts control system which include a guide for analyzing liquidity status;
7. Produce of timely and accurate management accounts with budgetary variance analysis on monthly and quarterly basis for management review, discussions and decision making,
8. Produce annual accounts of the Association as part of the process of conducting auditing of the Association’s financial statement by appointed External Auditor, facilitate the conduct, review reports and make recommendations to the Management and Board on follow up actions;
9. Develop and provide orientation on the Association’s guidelines for budget preparation and implementation and monitor compliance;
10. Provide support to the Programs Department in the preparation of APB and new proposals to donors focusing on the budget and administrative functions;

Risk Management

1. Provide leadership to the finance team in establishing a risk management plan to guide management actions and decisions in the event of any shock due to cash flow problems and low funding;
2. Implement the Board and Management decisions on staff insurance covers and contributory pension scheme, ensuring statutory deductions and timely remittance in line with approved legislation;

 Compliance Management

1. Work with the ED to ensure compliance with national government and local authority laws, regulations and requirements; 

Job Requirements

• Qualification in Relevant Field of Study:- Master's Degree in Financial Management, Accounting and Finance, Business Administration,
• Minimum Years of Relevant Experience :- 8 years for experience, which must have a minimum six (6) years experience after Master degree ,shall posses relevant professional experience in finance and general administration and management; with /4/ of years should be in senior managerial or management position;
• Desirable:- Previous working experience in a multi-funded NGO or private sector. He/she must be familiar with managing donor funds. Computer skill in relevant software is desired

How to Apply

Interested applicants should send no-returnable applications with CV and copies of credentials and other supporting documents with in 10 calendar days of this announcement to the following address:

Family Guidance Association of Ethiopia Human Resource and Organizational Development Division  P.O. Box: 5716 Addis Ababa or Apply through CLICK HERE

Note: Family Guidance Association of Ethiopia is an equal opportunity employer and female applicants are highly encouraged to apply.

For further information about The Association, please visit: www.fgaeet.org