DUTIES AND ESSENTIAL FUNCTIONS:

• Provides high-level administrative support for High school division.
• Organizes and maintains files, records, incoming and outgoing correspondences, and documents.
•  Plans and maintains daily schedules as required within the division.
• Arranges and assigns substitutes after getting approval from the Principal.
• Prepares and follows up work orders and events.
• Keeps the department’s office welcoming, neat and organized.
• Prepares and distributes ID and report cards to students.
• Prepares compiles and distributes students’ and parents’ information to users.
• Arranges snacks for teachers during weekly and periodic events.
• Provides translation services between local staff, students and families.
• Carries out attendances and leave records of office staff, teachers and teaching assistants and reports to human resources department.
• Puts information on daily bulletins for students
• Enter and Manage student attendance, discipline records and schedules.
• Extract attendance report and schedule to enter in the reporting system.
• Organize and execute events for assemblies, school wide events, general parent meetings, faculty meetings, workshops, school trips, on-site consultants, graduation and others.
• Communicate in a friendly, problem-solving professional manner with students, parents, teachers and visitors to the school.
• Email HS Parents with any relevant information coming out of the HS office.
• Assist the Principal in maintaining confidential teacher and teacher assistant files and other files and binders for meetings, activities, events, etc.
• Update the HS Weekly Briefing.
• Assist all HS teachers with their inquiries.
• Maintain and manage all the keys for HS classrooms.
• Maintain daily updates to emergency information and procedures folders and assist Principal or other administrators in responding to emergencies.
• Assist with purchase ordering and budgeting for teachers in high school, under the supervision of the principal.
• Organize and set up for HS Exams.
• Arrange substitutes for teachers when they are not available  

Job Requirements

QUALIFICATIONS REQUIRED

• BA Degree in Management or related field with 5 years of experience as an Administrative or Executive Assistant in an office environment
• Experience and training in education is highly desired

ABILITIES AND SKILLS REQUIED

• Proficient in Microsoft office (Excel, word, google, power point.)
• Proficiency in spoken & written English
• Ability to work under pressure of deadlines,
• Ability to organize and prioritize tasks
• Ability to communicate in a friendly, professional manner,
• Ability to exercise initiative to organize information and materials
• Willing to learn new Software applications such as Moodle, Power School, Managebac, Atlas Rubricon.

How to Apply

Interested candidates fulfilling the minimum requirements are invited to send their applications to hr@icsaddis.org until 18 February 2022.

 Note: copies of transcripts, academic degrees or recommendation letters should not be included with your application. You will provide the documents upon request. 

 Child Protection – Safe Recruitment Practices

 As part of our recruitment practices at our school, employees are required to possess and validate appropriate qualifications for all positions. For all potential hires, we communicate directly with previous references to ensure due diligence within the recruitment process. Once at school, ICS has a professional code of conduct, including Child Protection training reviewed with employees and signed annually.