Vacancy No.: IOM-SVN/0013/2022

Position Title: Data Entry Clerk / Hygiene Promoter

Position Grade:G-4

Duty Station: Jijiga, Ethiopia

Type of Appointment: SST, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date:21 February 2022

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Background

Under the overall supervision of the Chief Migration Health Officer in Ethiopia, the direct supervision of the Migration Health Officer in Jijiga and the Senior Medical Assistant - Data Processing in Addis Ababa, the successful candidate will assist in the processing of migration health assessment activities of migrants at the IOM Migration Health Assessment Center in Jijiga, Ethiopia, particularly the incumbent will implement hygiene promotion for refugees, and provide clerical support. In particular, he/she will:-

Core Functions / Responsibilities:

• Support the implementation of hygiene promotion for targeted groups of refugees based on assessment of their common hygiene attitudes or behaviors
• Support sustainable sanitation and hygiene behavioral change communication, which is responsive to the practices of refugees accessing the IOM MHAC Facility in Jijiga, Ethiopia
• Perform general clerical work including printing of all medical forms, uploading of scanned medical documents including signed declaration forms, photocopying, maintaining a filing system for all medical records, memoranda, letters, reports and IOM documents/ forms related to IOM medical operations and assist in the preparation of reports
• Ensure completeness of medical data collected through corrections, verifications and validations before entering the data
• Support transmission of x-ray images and tracing of medical records
• Organize and file the data sources, facilitating easy access and understanding by the relevant staff
• Prepare and submit data for on-hold files and any other data as requested by the supervisor
• Perform any other duties that may be assigned.

Job Requirements

Educational Qualification

• Bachelor’s degree or higher in Public Health, Nursing or related discipline is required. Certificate in Information Management Systems or related field of study is advantageous. Training in medical records and informatics is an added advantage.

Experience

• Three years’ experience in hygiene promotion or public health with a minimum of 3 years’ experience in clerical work and computer data entry in a busy institution, preferably in the medical field is required.
• Demonstrated strong computer skills especially in Microsoft Word, Excel and Access.
• Secretarial and archival experience.
• Demonstrated ability to work under pressure and with minimum supervision.
• Active team player with ability to work harmoniously with colleagues from varied cultures and professional backgrounds at all levels.
• Capacity to work independently; able to carry out tasks with attention to detail; and demonstrated ability to maintain accuracy and confidentiality.
• Well-developed inter-personal and communication skills with an ability to communicate effectively with others from different social, ethnic and cultural backgrounds and adapt to different cultures.

Position specific skills:

• Knowledge of medical terminology.
• Knowledge of data protection rules and regulations of the organization.

Languages

• Thorough knowledge of spoken and written English is required.
• Knowledge of local languages like Somali is an advantage.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 3

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via CLICK HERE by 21 February 2022 at the latest, referring the position title and Vacancy number in the subject line of your email. No photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!