HR Assistant - (2104383)  

Grade: G6

Contractual Arrangement: Fixed-term appointment

Contract Duration (Years, Months, Days): 1 year

 Job Posting : Feb 1, 2022, 5:06:29 PM

Closing Date : Feb 22, 2022, 1:59:00 AM

Primary Location : Ethiopia-Addis Ababa

Organization : AF_ETH Ethiopia

Schedule : Full-time  

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. 

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSUs) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system. 

DESCRIPTION OF DUTIES

The Human Resources Assistant will perform the following duties:

1. Job design and selection process: assist in the offline process of creation and classification of positions and in the selection process for GS, NPO and Professional positions;
2. He/she assists in providing relevant HR information and initiating transactions in GSM in the following areas; initiate position actions (Position classification and reclassification actions); initiate hiring and staffing actions;
3. Maintain online recruitment portals including posting advertisement notices, initial screening of applications in line with terms of reference, and responding to submissions;
4. Contract management (appointments, extension of appointments, separation actions) changes in status actions; advise on possible reasons of HRAP rejections;
5. Provide support to staff members in the use of the staff self-service module (GSM end-users);
6. Monitoring and reporting of HR Actions: through regular reporting, he/she will monitor transactions initiated, appointments coming to an end and that need to be extended, separation actions for a timely action on the part of managers and staff members;
7. Interacts with managers to identify HR related business issues and provide guidance, tools and support to address them in the most effective and efficient way;
8. He/she will liaise with HR counterparts of AFRO, IST, Budget Centers and GHR to ensure a proper follow up on actions initiated;
9. Manage the recruitment and administration of Special Service Agreement (SSAs);
10. Conducting orientation and induction programmes for new staff and consultants;
11. Manage the process of statutory medical examinations for entry, periodic and exit medical clearances and keeps records of medical expiry dates for follow-up and renewals.;
12. Provide support to managers, staff members, consultants and SSAs and staff on the completion of probationary, yearly, end-of-mission and other ad-hoc performance evaluations and appraisal reports, using e-PMDS and other manual templates;
13. Assist in recording and follow ups required for disciplinary related cases;
14. Coordinate staff learning and development activities including drafting, implementation and monitoring of the yearly individual and collective learning and development plans;
15. Briefing staff and consultants on their entitlements and attending to staff requests and queries;
16. Act as focal point for leave administration;
17. Maintain staff filling system;
18. Perform other duties as advised by supervisor

REQUIRED QUALIFICATIONS

Education 

Essential: Completion of secondary school, supplemented by related work experience or training or certification in general administration and HR management processes.

Desirable: University Degree in Human Resources Management, Public/Business Administration or related fields.

Experience:

Essential: minimum of 8 years of relevant experience in Human Resources or General Administration.

Desirable: relevant experience in UN or international organization 

Skills 

Work requires maintaining up to date knowledge on any changes to Staff Regulations and Rules as well as standard operating procedures. The incumbent is also expected to maintain computer skills including skills Global Management System, to the standard of the Organization by self-study or in-house training. Ability to plan, organize, coordinate and implement inputs from several sources; to express clearly and concisely, both orally and in writing; to conceptualize and carry our tasks with little supervision; to provide analytical and planning reports; using appropriate software, to interpret human resources rules and regulations and to establish and maintain effective working relationships with people of different national and cultural background.

 WHO Competencies:

• Communication
• Producing results
• Teamwork
• Respecting and promoting individual and cultural differences
• Moving forward in a changing environment

Languages:

• Essential: Excellent knowledge of the English.
• Desirable: Working knowledge of Amharic, Knowledge of French or other UN language.

How to Apply

CLICK HERE

 REMUNERATION

WHO offers staff in General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 18,456.00 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Additional Information

Duty station – Addis Ababa

Only candidates under serious consideration will be contacted. This vacancy notice may be used to fill other similar positions at the same grade level

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma (s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

WHO is committed to workforce diversity.

WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

This is a General Service position. Therefore, only applications from nationals of the country where the duty station is located will be accepted.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.