About DPO

Development for Peace Organization (DPO) is one of the Non-Governmental Humanitarian organizations. DPO is being implementing various Humanitarian projects in both Emergency and Development settings in Different Regional States of the country.

Job Purpose

The purpose of the Procurement Assistant position is to provide administrative support to the FO procurement team in preparing and obtaining requests for quotations, documenting supplier selection, maintaining physical and electronic archiving, and preparing and facilitating payments for all goods and services. 

Key responsibilities

• Review and compile procurement related documentation (PRs, RFQs, SBAs, POs, GRNs, Invoices, etc...) for submission to the Finance unit
• Prepare a procurement handover checklist with all procurement documentation for signature
• Facilitate securing of bids and performance bonds from suppliers before award of contracts
• Copy necessary documentation before forwarding original documents to finance for payment
• Oversee the submission and follow up of payment requests (procurement handover checklist).
• Manage the communication of payment status with suppliers in coordination with the Procurement Officers
• Facilitate refund of contractors’ retentions and performance bonds upon successful delivery on contractual obligations
• Keep records of procurement documentation, processes and status (electronic and hard copy)
• File all procurement documents in an orderly manner for control, reference, and audit purposes 
• Receive, review, log and route incoming communication and procurement requests/invoices
• Provide administrative support to the procurement team (printing of letters, photocopying, scanning, communication with internal and external customers, etc...)
• Complete supplier set-up form vendors. Initiate and follow up approval of new supplier setup and updates in People Soft
• Assist with assessment and update of Annual Approved Supplier List 

Sector: Operation

Location: DPO Head Office

Job ID : 0015

Job Requirements

Skills Required

• Basic managerial skills
• Technical and report writing skills
• Computer literate
• Fluent spoken and written English
• Good communication and interpersonal skills

Language Requirements

• Knowledge of English and working language of the duty station is an asset

Min. Education

• BA Degree in Procurement & Supplies management or other related fields

Experiences

• Minimum 3 years professional experience in a similar position, NGO Experience is Preferable

How to Apply

Interested and qualified candidates shall submit their motivation letter along with their recent CV via Email: hrofficer@devforpeace.org

NB: Use " Procurement Assistant " as the subject line of your email. Female Candidates are encouraged to apply.