Job Expired
Executive Administrative Assistant
Intrinsic Consultancy PLC
Business
Business Administration
Addis Ababa
4 years
1 Position
2022-02-09
to
2022-02-16
Full Time
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Job Description
Job description for Executive Administrative Assistant
Company Name: Intrinsic Consultancy PLC
Location: Addis Ababa
Posted Date: February 9, 2022
Application Deadline: February 16, 2022
Position: Executive Administrative Assistant
Reports to: Lead, Program Division
Desired qualities:
Intrinsic Consultancy is looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to communication.
Responsibilities
- Produce reports, presentations and briefs
- Act as the point of contact between the executives and internal/external clients
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Make travel arrangements
- Track and facilitate payment transfers to service providers
- Ensure cleanliness of office via the service provider
- Take dictation and minutes and accurately enter data
- Monitor office supplies and research advantageous deals or suppliers
- Develop and carry out an efficient documentation and filing system
- Managing office supplies stock and placing orders
- Preparing regular financial and administrative reports
- Administration of company databases
- Manage and track petty cash
- Create, send, and follow up on invoices
- Assist with the collection fees from clients
- Tracking invoices and day to day expenditures
Job Requirements
- Proven experience as an Executive Administrative Assistant, or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English and Amharic
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- Strong collaborator: Communication skills, ability to work with a team are key to the role for this person.
- Strong capacity and self-drive: Self-starter and self-leadership are key strength required for the role.
Qualification Requirements:
- First level university degree in social studies(ONLY) in Business Administration, Management or related fields.
Work experience required:
- Minimum of 4 years work experience and above.
How to Apply
A letter of application along with the Curriculum Vitae and all supporting documents should be sent via email through info@consultintrinsic.com
Note: The deadline to receive applications is 16th February, 2022. 5:00 PM EAT. Only shortlisted candidates will be contacted.
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