Main Functions

• Perms highly responsible and confidential secretarial duties and administrative functions for her/his immediate supervisor.

Key Duties and Responsible

• Acts as a secretary, sorts mail delivered to the office, maintains control over the incoming and outgoing correspondence, reviews correspondence prepared for signature.
• Takes and transcribes oral dictations, transcribes letters, prepares correspondence for signature and keep secured all medical report and none medical report from access of third party.
• Organizes and maintains files, record and incoming and outgoing correspondence.
• Write agendas of meetings; schedule meeting and write minutes as required.
• Executes all secretarial tasks, Operates computer fax and copy machines and other related office equipment.
• Receives and interviews visitors to the office, ascertains problems whenever possible.
• Prepare daily appointment schedule for her supervisor and makes and confirms appointments as directed.
• Types, proof reads and distributes reports, correspondence, forms etc. of a specialized and confidential nature.
• Answers the telephone, takes and relays message; screens supervisor’s calls; responds to telephone inquiries whenever possible, forwards calls to appropriate party.
• Answers and screens telephone calls to the Board of Director and General Manager or other appropriate officials.
• Takes messages and retire callers to the General Manager or other appropriate officials.
• Transmit messages from Board of Director to General Manager the public and employees/ subordinates.
• Write and summarizes medical examination reports and give back timely to respective medical doctors or appropriable medical staff.
• Perform other task given by close boss.

Organization Relationship

• The secretary has continuous contact with the HR, General Manager and other departments, work units, employees and other staff members in relation of office management and secretarial tasks.
• She contacts with guests from government office and other none government office.

Job Grade :Per Company

Scale : ­Head of Secretaries                          

Work Unit : Administrative

Accountable to :HR

Job Requirements

Work Experience

• 2 years of secretarial experience with at least diploma in secretarial science and office management. 

How to Apply

Interested applicants should submit their CV via email: edenawit111@gmail.com or in person at Addis Cardiac Hospital, located on the right side of the ring road from, from Bole bridge to Bole Michael area, in front of Ethiopian Airlines Cargo Facilities, to the HR Administration Section, contact person: Eden Jafar by no later than February 20, 2022.

Note: Use "Secretary" as the subject line of your email.