Job Expired
Administrative Assistant
Jotun Ethiopia Paint Manufacturing PLC
Business
Business Administration
Adama
1 years - 3 years
1 Position
2022-02-15
to
2022-02-25
Full Time
Share
Job Description
Company Name: Jotun Ethiopia Paint Manufacturing PLC
Position: Administrative Assistant
Posted Date: 15 February, 2022
Application Deadline: 25 February, 2022
Job Requirement
Education & Experience:
- 1-3 years of experience in a similar position, any working experience in global companies would be preferred.
- Bachelor's degree in Management, Business Administration or a related fields
- Fluent in Amharic and English is a must.
Main Tasks
- Prepare manual customer invoices and issue electronic VAT invoice from CRM (Cash register machine) based on input provided from CSD.
- Summarize daily manual customer invoice and reconcile with IFS sales.
- Make a four-way record of purchase order, VAT invoice, bank advise and delivery ticket.
- Collect suppliers’ invoice and make a proper record of it, check the correctness of the invoices (date, purpose, amount…) and pay from petty cash.
- Collect bank advises for different supplier payments from banks.
- Assist Finance Manager as required.
- Prepare import permits
- Assist Supply Chain manager in planning process and in talking with local suppliers in negotiations & contracting.
- Close working with Supply Chain and Finance to resolve any payment issues of the suppliers.
- Responsible for overall 5S in the factory.
- Maintain office supplies, stationary or other material
- Monitor the PPE & office stationery stocks and update on regular basis to keep the healthy stocks
- Receives and screens telephone calls, letters, and/or visitors, answering routine questions and furnishing information to save supervisor's time.
- Schedules appointments and makes arrangements for meetings, conferences, and travel.
- Organizes and maintains files of assigned correspondence and records, following up on pending matters.
- Prepares routine letters and memoranda for signature.
- Receive, classify, consolidates, and/or summaries documents and information
- Maintains records of processed documents and files
- Ensure that customer orders are entered into the system with correct information without mistakes, right first time.
- Give prompt feedback to customers on delivery status
- Support employees during leave request on E-Approval
We can offer
- Extensive opportunities for professional and personal development, both through on-the-job training and Jotun Academy.
- A friendly and supportive working environment.
- An international corporate culture founded on our four values; Care, Respect, Loyalty, and Boldness.
How to Apply
Qualified & interested applicants are invited to bring their applications in person at Adama Industry Park, to the HahuJobs Workshop Center. For further information, contact Tel. 0222129251 Contract Person Name: Mr. Nikodimos
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