Office Assistant at Wetlands International

BACKGROUND

Wetlands International is dedicated to safeguarding and restoring wetlands for people and nature. We are driven by the knowledge that safeguarding and restoring wetlands is urgent and vital for water security, biodiversity, climate regulation, sustainable development and human health. A Supervisory Council and a Board of the Association of 35 national government and non-governmental organization members govern our global not-for-profit network of 20 independent offices. We bring knowledge into policy and practice, connect local actions in 100 countries to make a global difference, we catalyse actions that support those that use or depend on wetlands, and we are passionate about the positive change we make for people and nature. See our website (www.wetlands.org) for more information on the values, strategies and policies that guide our work.

Wetlands International is a legally registered international NGO operating in Ethiopia (registration number 4143). Currently, the organization manages 4 projects with eight employees, four of them are based in the Addis Abeba office. 

Job summary

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of Wetlands International Ethiopia. The position holder will be be responsible for general organizational routine administration work such as office cleaning, clerk duties and running errands to maintain an efficient office environment.

Responsibilities 

• Organizing the office and assisting staff to optimize processes
• Perform receptionist duties when needed
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodations and reservations needs as required.
• Maintaining office equipment as needed.
• Responsible for reporting repairs and replacements encountered when executing daily tasks.
• Take and distribute accurate messages
• prepare outgoing mail for distribution (scan and copy documents)
• organize travel arrangements for staff
• assist with event planning and implementation
• monitor and maintain office supplies
• ensure office equipment is properly maintained and serviced
• perform work related errands as requested such as going to partners offics, the post office and bank ensure the office is kept clean and tidy

Reporting to:

Finance and admin Associate

Type of contract: Temporary position for 1 year, including a probation period of 3 months.

Job Requirements

• Diploma in Business Management, Office Management or related field
• Experience as an office assistant or in related field.
• Good command of the English language
• Thorough understanding of office management procedures
• Warm personality with strong communication skills
• Ability to work well under limited supervision
• A strong work ethic, be reliable, and pay attention to detail
• Excellent organizational and time management skills
• Competent computer skills including MS Office
• Internet skills including use of e-mails, group messaging and data collection

How To Apply

 Candidates should apply by sending an updated Curriculum Vitae, (mandatory), a motivation letter including one-page summary of experience (mandatory), current and Expected Remuneration including Benefits (Mandatory) and names and contact details of three professional referees (Mandatory) combined in 1 (one) pdf document via email: ddeegafe@wetlands-eafrica.org, and Cc to aadem@wetlands-eafrica.org   

If you believe that your credentials meet the outlined profile, we invite you to apply

Note: Mention the position title on the subject of your motivation letter (Mandatory). Women are highly encouraged to apply. Only shortlisted candidates shall be contacted.

Application deadline: 15 days from the date of publication.