The purpose of the position is to provide comprehensive programs support service focusing on finance, management, administration and logistics for effective operations for organizational functioning and effective service delivery at the Area Office level. Finance and Administration Service Head will be responsible for the overall success of the realization of the objective of the area office in the areas of finance, human resource administration and supplies as specified in both FGAE strategic and annual program plan. The incumbent will spearhead the overall planning and proper implementation of the Human Resource and financial manuals of the Association.

RESPONSIBILITIES & TASKS

1. Provide Technical Assistance and supportive supervision to work unit of the Area office finance Team and ensure the Financial Health of the Area office
2. Guide the Area Office in ensuring compliance with extant laws and regulations established by the Regional Government;
3. Facilitate the payment of tax by staff at the Area Office level;
4. Participate in resource mobilization activities at the Area Office level
5. Performs other tasks assigned to him/her by the Area Manager
6. Coordinate all operations with respect to finance, office administration and human resource management to facilitate smooth operations and effectiveness at the Area Office level;
7. Identify capacity development needs of staff and make appropriate recommendations to the Area Manager to inform planning, actions and decision making;
8. Participate in determining human resource requirements at the Area Office level and make proposals including providing rationale for such HR needs to the Head Office through the Area Manager for appropriate action and decision making;
9. Plan and organize orientation program for newly employed or re-deployed staff at Area Office level including clarifying conditions of service, review of job descriptions, introduction to office systems and operations, allocation of offices/workstations, furniture and equipment;
10. Participate in designing, maintaining and improving systems and mechanisms for effective internal communication and information flow for smooth and seamless operations at the Area Office level;
11. Making intellectual contributions to FGAE strategic and operational planning process including development of corporate work plans, budget, organizational development and overall performance improvement of operations at the Area Office level;
12. Make input into the process of reviewing and updating organizational policies and operational guidelines relating to office operations, human resources, recruitment, discipline, staff development/capacity building and staff welfare reflecting thinking, views and perspectives of Area Office staff;
13. Support all arrangements for the planning, organizing and conduct of Area Advisory Board meetings including producing and distributing relevant documents (minutes, reports etc) to Board members;
14. Facilitate the conduct of all forms of appraisal of staff (half yearly and annually) at the Area Office level including distribution of forms, collation of all completed forms, transmission to the head office and implementation of appraisal outcomes/recommendations and decisions arising from staff performance appraisal exercise;
15. Lead and coordinate the process of preparing and producing the Area Office annual budget, ensuring compliance with approved guidelines and deadline;
16. Direct the management of the office including repairs and maintenance of structures/building, equipment, internet facilities, offices, vehicles etc to ensure maximum functionality and efficiency;
17. Participate in the process of establishing and maintaining systems for recruiting, engaging and managing the inputs of Consultants providing speciliased technical and professional services at the Area Office level;
18. Guide the establishment of office supplies’ requirements, procure as necessary within the limit approved in procurement manual and liaise with the Head Office on other major procurement issues; 
19. Supervise and monitor the compilation, updating and maintenance of asset register for the Area Office in line with organizational requirements and guidelines; 
20. Make inputs into APB and development of new proposals especially the budget and management and administrative section;
21. Provide leadership to the management of all financial transactions at the Area Office level in accordance with existing accounting and financial management guidelines.
22. Oversee the production and submission of project financial reports in a timely manner to the Head Office through the Area Manager;
23.  Implement established FGAE systems at the Area Office level and provide feedback to inform decision making at the Head Office level including review and refinement as appropriate;
24. Undertake analysis of the organization and project finances to determine financial health at Area Office level to inform decision making by top management of FGAE;
25. Oversee the maintenance and servicing of equipment and infrastructure including office building and clinics;
26. Supporting the conduct of the auditing of project and organizational finances by external auditors including leading the preparation of the accounts and providing all necessary documents and information for audit purpose as may be demanded by the external auditors;.
27. Coordinate the the timely preparation and submission of Area Office annual budget in line with established guidelines;
28. Participating in proposal development by supplying all necessary information and preparation of the budget at the Area Office level;
29. Oversee all efforts at ensuring budget and financial discipline including establishing, implementing and maintaining an effective control system, thereby curbing and minimizing wastages;
30. Coordinate and work with other work units to ensure that the Strategic Framework/Plan is implemented effectively and efficiently in a cooperative manner;
31. Ascertains that proper books of accounts are maintained and financial statements and reports are prepared and submitted as required;
32. Coordinate the procurement of necessary materials, equipment and other supplies for the use of the Area Office according to plans and budget and oversees that materials and supplies are received, stored and issued according to the established procedures;
33. Performs personnel activities such as recruitment, selection, HRD as approved by the Head Office;

Job Requirements

Educational background:- Master's or Bachelor's Degree in Accounting, Finance, Business Administration

Work experience:- 4 years for MBA/MSc/MA of which 2 years after graduation in Master degree, or 6 years’ experience for BA after graduation, shall possess an extensive experiences in same or similar position in the NGO sector or donor funded project.

 Designed:-

• Knowledge of the Human, Financial and supplies management , coordination and Management with major decision makers are key
• Computer skill in relevant SunSyetm software is desired

How to Apply

With in 10 calendar days of this announcement

Interested applicants should send no-returnable applications with CV and copies of credentials and other supporting documents through postal address to Family Guidance Association of Ethiopia, East Area Office Finance and Admin Service P.O. Box: 981 Harrar or in person at East Area Office or CLICK HERE

For more information about the Association , please visit  www.fgaeet.org 

Note: Family Guidance Association of Ethiopia is an equal opportunity employer and female applicants are highly encouraged to apply.