Reference number: Rec/035/22

Introduction

CORDAID is a Dutch, international non-governmental organization which combines 100 years of experience and expertise in emergency aid and structural poverty eradication. CORDAID believes in a world without poverty and exclusion. We strive for a just and sustainable society where every person counts. We stand for knowledge and talent sharing between North and South, between farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion tear up societies, we connect people and communities. We also stand for professionalism, expertise and solidarity across borders, to make a difference where it is most needed. Together with more than 600 partner organizations in Africa, Asia, the Middle East and Latin America we structurally improve the living conditions of the poorest and most excluded populations - the bottom billion.

Purpose of the position/Job’s aim

The Field Admin Officer is responsible for the provision of Operational support to the regional office in the areas of finance and administration, logistics and procurement functions.

Responsibilities and Accountability

Procurement

• Contributes to procurement process for office property, expendable supplies and services; 
• Collects quotations and prepares evaluation comparative tables and submit for review;
• Prepares purchase orders (after getting necessary quotations and authorization); 
• Follows-up the activities and tasks undertaken by contractors as indicated in the signed service/procurement contracts or Purchase Orders; 
• Verifies the invoices received in relation with Purchase Orders or Contracts issued and compiles all required documents together with the invoice to be submitted to the Administration and Finance staff in charge of the accounts

Human Resources 

• Posting the advert at the Office get and different areas as needed; 
• Receive applicants CV and send to Addis Office; 
• Scan and send documents to Head Office; 
• Disseminate information provided by Head Office

Asset Management 

• Supports the maintenance of inventory list; 
• Supports monitoring the maintenance of office equipment, ensuring repairs when required; 
• Oversees and ensures proper maintenance and functioning of office equipment and furniture; 
• Supports the follow up and updating of inventory list in case of purchase, transfer, donation and written off Inventory.

Fleet Management 

• Prepares the monthly vehicles report and logistics monthly report and submit to Logistics and Procurement Officer;
• Coordinates the movements and activities of the drivers;
• Oversees and ensures maintenance and management of vehicles e.g. repair, maintenance, monthly mileage check, usage purposes as well as licenses and insurance coverage;
• Supports follow up of accidents/incidents with the police, informing insurance company, prepares and sends all relevant documents;
• Follows-up of the drivers list of duties, shift, logbook, etc. Finance and Administration
• Prepare advance requests for office activities on a quarterly or monthly basis; 
• Submit reconciliations on those advances on a timely basis;
• Oversee the accommodation booking for Cordaid staff in the hotels as required.

Job Requirements

Qualifications and experience required 

• University Degree in a relevant area;
• Minimum 2 years of relevant work experience at national or international level in the area of administration, procurement or logistics;
• Knowledge of working processes (purchase orders, preparation of contracts for services and goods, tendering, protocol etc.);
• Previous experience in a Governmental or other International Organization is an advantage;
• Proven knowledge of car maintenance;
• Good communication skills; 
• Capable of working under pressure in a multitasking position;
• Ability to work in a multicultural environment; and 
• Good experience in the usage of computers and office software packages; 
• Written and spoken Somali, Amharic, & English language skills.

Core Competencies:

• Maintain Integrity
• Team player
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision. 
• Strong organizational development skill
• Good negotiating skills
• Strong verbal and written communication skills
• Problem solving skills 
• Conflict management skills 
• Ability to coach subordinates

How to Apply

Interested and qualifying applicants can submit their application letter and CV in English, with both phone and email contact details of at least 3 professional references, via email: hr.ethiopia@cordaid.org 

Note: The vacancy reference number(Rec/035/22) along with the title of the post needs to be written in the subject of the email. CORDAID is an equal opportunity employer and women are strongly encouraged to apply. Applicants are encouraged to apply early as interviews are done on a rolling basis and the advert can be closed when a matching candidate is identified An integrity screening will be part of the application procedure.