Under the general supervision and guidance of the Managing Director, the Executive assistant acts as his intermediary with responsibility for the accomplishment of important delegated administrative details; responsible for Directs, coordinates, monitors and controls the overall operations of the company to ensure efficiency, quality, service, and cost-effective management of resources and assisting the Managing Director of the company in channeling management decisions for necessary action.

Duties and responsibilities

• Develops strategic, medium and short term plans and budgets and submit for approval to the Executive committee.
• Develops department strategic, medium and short term plans and budgets and submit for approval to the Managing Director
• Ensures the approved plans are communicated, understood and implemented within the company;
• Develop various policies that are appropriate to the purpose of the company (department) and ensures they are communicated ,understood, implemented and maintained within the organization;
• Ensures relevant management and operational systems are developed and implemented and reviews their suitability, adequacy, and effectiveness
• Ensures the needs of customers (both internal and external) are determined , their complaints and grievances are handled in order to enhance customer satisfaction and retain customers
• Plan, develop, and implement strategies for generating resources and/or revenues for the company.
• Answers and clarifies business inquiries of routine nature without consulting the Managing Director;
• Regulates the smooth flow of information between the Office of the Managing Director of the company and other organizational Departmental & work units.
• Keeps the Managing Director up-to-date on matters requiring his attention;
• Ensuring the promotion of customer focus throughout the organization
• Ensuring that the integrity of the quality management system is maintained when changes to the quality management system are planned and implemented.
• Establishing and presiding meetings of management team, and or management committee.
• Oversee overall company operations to ensure efficiency, quality, service, and cost-effective management of resources.
• Ensuring the implementation of modern management system in the organization
• Decide on implementation the financial investment plans for the company with the Managing Director approval.
• Approve and execute company policies, operational procedures, standards, and processes to ensure efficiency, customer satisfaction, and effective controlling system.
• Review activity reports and financial statements to determine progress and status in attaining objectives and revise objectives and plans in accordance with current conditions. 
• Evaluate performance of functional/department and service unit managers for compliance with established policies and objectives of the company and contributions in attaining objectives.
• Officially represent and liaison with organizations and clients for which the Company conducts work
• Ensure conducive and productive work environment in the organization.
• Ultimately responsible for hiring, promoting, demoting and terminating employees.
• Introduce & develop best practices in the company to ensure better performance, services and customer satisfaction.
• Ensures optimum human resource utilization.
• Transmits messages, instructions etc. from the Managing Director to Department Managers & other related work units
• Reports performances and other reports to the Managing Director.
• Ensure the profitability and financial strength of the company.
• Maintains confidentiality in all matters of verbal and written information;
• Performs other related tasks given from the Managing Director

Department:  Managing Director’s Office

Reports to:     Managing Director  

Number of vacant post:- One

Employment Type: Permanent with 90 days of probation period

Working Conditions : Working conditions are normal for an office environment. 

Work Standards : Sets high personal standards of performance; not satisfied with average performance

Job Requirements

Education, Training and Experience:

• Masters Degree in Business Administration, Operations Management, Engineering, Finance or equivalent and total 12 years of experience and out of which at least 5 years’ experience in executive assistant, Deputy General Manager post or BA degree in Management/Business Admin./Operation Management and 15 years’ experience and out of which at least 7 years’ experience in executive assistant, Deputy General Manager or related posts.

Roles, skills and attributes required

• Experience in strategic planning and execution.
• Knowledge of contracting, negotiating and change management.
• Skill in examining and re-engineering operations and procedures.
• Experience in formulating policy, and developing and implementing new strategies and procedures.
• Ability to develop financial plans and manage resources.
• Ability to analyze and interpret financial data.
• Knowledge of communication and public relation techniques.
• Ability to develop and deliver presentations.
• Ability to identify and secure revenue sources.
• Ability to motivate teams and simultaneously manage several projects. Professional written and verbal communication skill with good command of both Amharic and English,
• Considerable knowledge of the company’s objectives, standing policies, procedures, rules, regulations and systems of operation,
• Ability to establish and maintain effective working relationships with other Managers employees and the general public,
• Ability to perform a variety of tasks, often changing assignments on short notice.
• Maintaining the normal standards of ethics, conduct and organizational policies in job related activities.

How to Apply

within 9 working days starting from the date of this announcement, till February 25, 2022. 

Interested applicants who meet the above requirements are requested to submit their CVs application letter & other testimonials in person at Pure Wood Pulp Paper and Packaging PLC Office, located around Ayer Tena area, at Ismail Ture Building 1st floor, to the HR & Administration Office or via email: hr@purewood-plc.com