We are here for our neighbors in need, who are suffering in this broken world.

ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover – providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia. We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues.                               

ZOA is looking for a

Grant Coordinator

ZOA’s programme in Ethiopia

ZOA works in several regions in Ethiopia: Gambella Regional State (field office in Gambella Town), Somali Regional State (field office in Dolo Ado and Melkadida refugee camp), Tigray Regional State (field office in Shire and Mekelle), Oromia Regional State (field office in Harar), Amhara and Addis Ababa. In Ethiopia, ZOA works with Internally Displaced People (IDPs), host populations, persons with disabilities, returnees, and a large population of refugees who fled a combination of violence and drought in Somalia, South Sudan and Eritrea. 

What we offer

ZOA offers a challenging position with a lot of responsibilities. We offer good benefits and remuneration which suits the NGO sector (including, but not limited to: medical, accident and life insurances, provident fund, training options). 

Your challenge 

The Grant Coordinator will contribute to overall grants management at ZOA Ethiopia. The position will support work across all portfolios under the Grant Manager.

ESSENTIAL RESPONSIBILITIES AND DUTIES

Business development

• Support in Fundraising, ensuring implementation of the fundraising and donor strategy;
• Ensure ZOA staff is aware of the grant management cycle and their duties and responsibilities, and provide trainings / capacity building to staff where necessary;
• Coordinate the development of an external relations and communications strategy and its implementation;
• Support the Grant manager in the coordination of proposal development process, including input from sector specialists in Addis Country Office and from colleagues in headquarters, Netherlands.

Pre-award stage

• Coordinate partner management, including conducting capacity assessments with local partners and setting up a capacity building plan;
• Facilitate the process of LOU and MOU preparation and signature at Addis level;
• Support with the contract preparations and negotiation process;
• Communications with donors, consortium partners and implementing partners as necessary throughout the grant management cycle.

Post-award stage

• Support the set-up of project kick-off meetings and follow up on necessary documentation, such as PASS, PIP documents and MEAL, procurement and recruitment plans;
• Ensure the team is aware of all relevant programmatic donor compliance regulations and policies, including regular monitoring of implementation of the donor requirements;
• Prepare and participate in the Grants performance review meetings with the grants finance team, ensuring follow-up of the programmatic recommendations;
• Support the drafting and review of project progress reports and check alignment with donor guidelines, previous reporting and proposal documents;
• Prepare and participate in project closing meetings, coordinate with the MEAL team to ensure lessons learned are properly documented and shared.

Job Requirements

QUALIFICATIONS & REQUIREMENTS

• At least three years of professional experience working in INGOs will be considered an advantage;
• Experience with humanitarian aid in-country;
• BA Degree in International Relations, Development or related fields;
• Advanced MS Office skills;
• Fluent English, written and spoken;
• Experience with donor proposal development, donor compliance and reporting is an advantage;
• Good communicator with strong organizational, time management and analytical skills;
• Excellent inter-personal, communications, and diplomatic skills;
• Flexibility to adapt to changing requirements;
• Self-driven, independent and motivated;
• Diplomatic nature, excellent negotiation skills;
• Willingness to travel to field programme offices as required.

VALUES:

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving results in line with ZOA core values;
• Good knowledge of CHS and other international humanitarian commitments and guidelines and capacitate partners to work in adherence to these standards;
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;
• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for self;
• Widely shares personal vision for ZOA, engages and motivates others;
• Future oriented, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with own team, colleagues, members, government officials and partners;
• Values diversity, sees it as a source of competitive strength;
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions;
• Willing to take calculated risks.

Integrity:

• Honest, encourages openness and transparency;
• Always acts in the best interests of children.

How to Apply

ZOA operates with an equal opportunities policy and is committed to diversity in the workplace. Qualified women and men, people of all nationalities, and cultural backgrounds, and candidates with disabilities are welcome to apply.

 If you are interested in this position, please apply directly via CLICK HERE

NB: CV’s of no more than 5 pages in length are appreciated. Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years. Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform all other candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. An assessment may be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.