Organization Profile and Background

Welthungerhilfe/German Agro Action is an international NGO with Head-Quarter in Bonn and working in Africa, Asia, and Latin America. Welthungerhilfe/GAA is fighting to help free the world of hunger and poverty. This vision is the basis of our organization’s character and activities. Welthungerhilfe/GAA secure funds from private donations and international funding organizations, for example, EC, USAID, UN-OCHA, ECHO and German Government. We work in the sectors of Rural Development, WASH, Natural Resource Management and Social Development. Welthungerhilfe/GAA Ethiopia follows partnership approach for project planning, implementation, and administration with Ethiopia Partner-NGOs and in exceptional cases WHH/GAA implements projects by itself.

 What We Offer

• A multicultural work environment where differences are accommodated
• A continuous learning culture
•  Innovative and creative work practices
• Flexible work arrangements
• Very attractive pay and benefit packages (life and medical insurance ,Provident fund & Pension)
• Working with an organizational philosophy: “help the poor to help themselves”

General Information 

Duty station: Addis Ababa

Job Title: Finance Officer

Reports to: Head of Finance

Contract Period: till 31.12.2023 with high possibility of extension

Objectives, duties, areas of responsibility

Objectives of the position

• The aim of the job is to implement predetermined financial management standards in the country office for all programmes and projects efficiently and promptly, thereby making a significant contribution towards the success of the program work. He/She checks the financial statements and the financial documentation with regard to their compliance to the rules and regulations of WHH and its co-financing donors, to the national legislation and to the international accepted accounting standards. The aim is to keep administrative and financial risks of WHH to a minimum and to guarantee best professional standards.

Duties and areas of responsibility

 Management of WHH financial activities for the assigned project

• Control the monthly financial reports of the assigned projects and all documents checking (vouchers, procurement, contracts, etc...), procedures documentation (observation of procurement rules (RAC), in view of donor requirements, of WHH rules and applicable accounting standards.
• Give feed-back to Head of Finance about the finalization of the control process.
• Follow-up that the financial management and ensures that the required corrections and adjustments to comply with the required rules and regulations in an acceptable time frame in consultation with Head of Finance.
• Sharing the information with program staffs about budget utilization.
• Check all spending as per budget lines and inform the Head of project
• Provide required information for budget revisions to head of project and partners.
• Follow- up of reporting deadlines and make sure that the reporting is done timely and in line with the partnership agreement.
• Make the monthly checked and approved budget control sheets (Cost Control and/or Excel-sheets in pdf-format) available to the head of project, partner Organization and Head of Finance.
• Prepare interim and final financial reports for review by Head of Finance/ deputy head of finance
• Check fund requests and enter in to FundsPro system.
• Follow-up fund requests with the head quarter (HQ)/ in the online system as well as CO bank account
• The timely physical payments/transfers to project accounts in line with WHH requirements and deadlines
• Make sure that all monthly financial reports are uploaded into the system (O365/ ProMIS).
• Make sure that all hard copies of monthly financial reports are signed and filed.
• Accompany and assist the audit process of the projects in close cooperation with Head of Finance.
• Make sure that all financial documents and reports are available in the Country Office to meet the auditing, donors, national law and WHH requirements. Ensures that the filing, archiving of the financial documentation is transparent, logic and chronological.
• Provide information about the spending deadlines of the project budget to Head of Finance and respective program staff
• Prepare annual closure documents for review by Head of Finance.
• Create good communication channel with partners.
• Keep herself/himself actively informed about rules and regulations of donors and WHH and upcoming changes and modifications
• Secure digital data of each report on office 365 and cloud server. 

Partner capacity building

• Assist the senior staff while conducting trainings to partner organizations on WHH & donors rules and regulations.
• Participates in partners purchases amounting from a value of above EUR 5,000.00.
• Make sure that all handing over documents of project assets are available and filed in the Country Office. Follows-up the inventory status of the project and staff terminal payments.
• Involvement in control of the accounting and finance documents and procedures of the project in field and partner office visits in cooperation with senior staff
• Assist the preparing the budget amendments in close cooperation with the partners and WHH program staff.
• Compile the financial report produced by partner in FundsPro.

Job Requirements

Educational Qualification

• BA degree in Accounting, Finance and Management 

Experience

• A min of 5 years’ experience with BA/BSc of which at least 2 years in donor funded projects in INGOs working through local NGOs

Skills and Competencies

• Excellent knowledge of computer applications (MS-Excel, MS Word, PowerPoint Outlook)
• Knowledge of relevant accounting software 
• Excellent command of spoken and written English

How to Apply

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter with three reference to WHH Ethiopia through CLICK HERE no later than February 25, 2022.                        

Note: Only shortlisted candidates will be contacted.