Organization Profile and Background

Welthungerhilfe/German Agro Action is an international NGO with Head-Quarter in Bonn and working in Africa, Asia, and Latin America. Welthungerhilfe/GAA is fighting to help free the world of hunger and poverty. This vision is the basis of our organization’s character and activities. Welthungerhilfe/GAA secure funds from private donations and international funding organizations, for example, EC, USAID, UN-OCHA, ECHO and German Government. We work in the sectors of Rural Development, WASH, Natural Resource Management and Social Development. Welthungerhilfe/GAA Ethiopia follows partnership approach for project planning, implementation, and administration with Ethiopia Partner-NGOs and in exceptional cases WHH/GAA implements projects by itself.

 What We Offer

• A multicultural work environment where differences are accommodated
• A continuous learning culture
•  Innovative and creative work practices
• Flexible work arrangements
• Very attractive pay and benefit packages (life and medical insurance ,Provident fund & Pension)
• Working with an organizational philosophy: “help the poor to help themselves”

General Information 

Duty station: Addis Ababa

Job Title: Senior Finance Officer

Reports to: Head of Finance

Contract Period: IndefiniteIII.  Objectives, duties, areas of responsibility

Objectives of the position

The aim of the job is to implement predetermined financial management standards in the country office for all programmes and projects efficiently and promptly, thereby making a significant contribution towards the success of the program work. He/She checks the financial statements and the financial documentation with regard to their compliance to the rules and regulations of WHH and its co-financing donors, to the national legislation and to the international accepted accounting standards. The aim is to keep administrative and financial risks of WHH to a minimum and to guarantee best professional standards.

 Duties and areas of responsibility

 Management of WHH financial activities for the assigned projects

• Participates in budget preparation of new projects in line with the donor and WHHs rules and regulations.
• Control the monthly financial reports of the assigned projects and/or programmes and all documents checking (vouchers, procurement, contracts, etc...), procedures documentation (observation of procurement rules (RAC), in view of donor requirements, of WHH rules and of national regulations, procedures and generally accepted accounting standards.
• Give feed-back to Head of Finance about the finalisation of the control process and gives the status of acceptance of the report submitted.
• Follow-up that the financial management and ensures that the required corrections and adjustments to comply with the required rules and regulations in an acceptable time frame.
• Monthly coordination with program staffs about budget utilization and action plan ( to follow on timely procurement, trainings and recruitments). 
• Check all spending as per budget lines and inform the Head of Finance about risks of overspendings and low spending. The general aim is to pro-actively minimize risk of frequent budget amendment
• Assist the preparation of budget revisions with program advisors and partners.
• Follow- up of reporting deadlines and make sure that the reporting is done timely and in line with the partnership agreement.
• Make the monthly checked and approved budget control sheets (Cost Control and/or Excel-sheets in pdf-format) available to the Partner Organization, Programme Officers, Project Advisors, Country/Regional Representative and Head of Finance.
• Prepare interim and final financial reports for submission to donors.
• Check fund requests and enter in to FundsPro system.
• Preparing the funds cash flow table
• Entering the expenditure planning figures in FundsPro quarterly and/oras requested.
• Follow-up fund requests with the head quarter (HQ)/ in the online system as well as CO bank account
• The timely physical payments/transfers to project accounts in line with WHH requirements and deadlines
• Make sure that all monthly financial reports are uploaded in to the system (O365/ ProMIS).
• Make sure that all hard copies of monthly financial reports are signed and filed.
• Depending on donors requirements, prepare monthly authenticated vouchers to be sent to head office for donor’s audit.
• Accompany internal and external audits of the projects. Check and follow-up audit statements and findings: inform the project management and Head of Finance about action to be taken to minimize risks.
• Make sure that all financial documents and reports are available in the Country Office to meet the auditing, donors, national law and WHH requirements. Ensures that the filing, archiving of the financial documentation is transparent, logic and chronological.
• Monitoring the spending deadlines of the project budget.
• Prepare annual closure documents for HO.
• Create good communication channel with donors and partners.
• Setup of project in FundsPro as per donor/WHH standard.
• Keep herself/himself actively informed about rules and regulations of donors and WHH and upcoming changes and modifications
• Secure digital data of each report on office 365 and cloud server. 
• participate in the procurement committee for non-contractual projects.
• Preparation of the refinancing/reallocation documents (FundsPro Cost Control printouts, cost calculation and self- prepared vouchers) of the Country Office employees and the running cost of the Country Office.

Partner capacity building

• Conduct trainings to partner organizations on WHH & donors rules and regulations.
• Participates & contribute in project launching workshops, mid- term evaluations and final evaluations.
• Participates in partners purchases amounting from a value of above EUR 5,000.00.
• Assist partners in bid launching and preparation of analysis.
• Make sure that all handing over documents of project assets are available and filed in the Regional Office/Country Office. Follows-up the inventory status of the project.
• Advice partners on upcoming audit mission; accompanying the audit process; follow up the feedbacks of auditor’s findings and recommendations.
• Control the accounting and finance documents and procedures of the project in field and partner office visits.
• Control the project cash management during field trips and office visits.
• Assist the preparing the budget amendments in close cooperation with the partners and WHH program staff.
• Compile the financial report produced by partner in FundsPro.

Job Requirements

Knowledge and Qualifications

Professional/ formal qualification

• Master’s Degree or ACCA in Accounting , five years’ experience in International NGO, or BA in Accounting, seven years’ experience in International NGO.
• Familiar with EU,USAID, BMZ, UN Agencies financial administration rules
• Advanced knowledge of English
• Computer skill: Microsoft Office, Outlook, Word and Excel, PowerPoint and accounting software

Social skills

• Good communication skills with colleagues, partners and stakeholders.
• Intercultural competence; able to work in a multi- disciplinary and diverse team
•  Good interpersonal skills and motivated and willing to take initiatives (determination).

Leadership skills

• No supervisory or people management responsibility

Responsibility

• Able to carry out his/her duties and responsibilities with minimal level of supervision.

How to Apply

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter with three reference to WHH Ethiopia through CLICK HERE no later than February 25, 2022.                        

Note: Only shortlisted candidates will be contacted.