Finance Coordinator

Contract Micky Leland Street (22 Mazoria) Behind Caravan Hotel Addis Ababa February 20, 2022 - March 10, 2022 Finance & Accounting - NGO

Job Overview

• Salary Offer Negotiable
• Experience Level Senior
• Total Years Experience 3
• Date Posted February 20, 2022
• Deadline Date March 9, 2022

Job summery

MAJOR DUTIES AND RESPONSIBILITIES:

Cash and Cheque payment accounting

• Keep authorized petty cash fund in locked safe, receive payment requests, prepare petty cash voucher, get approval from the responsible personnel, and attach the relevant supporting documents
• Record daily petty cash vouchers on the petty cash register book and check the balances
• Make daily cash count, reconcile with the petty cash register book balance for any cash surprise count.
• Prepare petty cash replenishment requests before the balance drops down to not less than 10% of the petty cash floating.
• Check the completeness of payment requests, prepare check payment vouchers and forward to the Senior Finance Advisor/Senior Finance Manager for review before check preparation.
• Collect paid check payment vouchers along with their relevant supporting documents
• Ensure that proper filing of all financial documents is maintained.
• Prepare 2% and 30% tax withholdings invoices and attach the account copies with relevant documents,
• Record daily withholding taxes on monthly tax report form and follow up timely settlement of taxes
• Keep stock ledger card for each stock items, record stock purchases and stock issues with their respective values
• Reconcile stock ledger cards with the storekeeper’s record on quarterly basis
• Responsible for cash disbursements on trainings organized by Ipas Ethiopia in Addis Ababa.
• Collect timely bank advice, statements, and other correspondences
• Assist monthly financial report preparation and provide required information as needed
• Perform any other activities assigned by the supervisor

Month-end activities

• Expense settlement document review & submit in workday.
• Create Invoice for suppliers including consultants in workday.
• Settlement run process for cash advance, supplier invoice & expense reimbursement on workday.
• Prepare cheque for any settlement process approved.
• Petty cash handling and record transactions in workday and request for replenishment.
• Record Cash deposit in workday monthly and make cash receipt vouchers.
• Pass necessary journal entries for any miscoding of Ledger account and donor reporting within the adjustment period.
• Make account reconciliation for balance sheet schedule monthly.
• Filling documents and Print ref.no. with approval from workday & make paid stamp.
• Assist the Senior Finance Advisor as required

Job Requirements

CORE REQUIREMENTS:

• University degree in accounting
• At least 3 years professional experience in a comparable position
• Minimum 2 years professional experience with an international NGO, preferred
• Very good working knowledge of Information Communication (IC) technologies (related software, ERP-workday, email, the internet) and computer applications (e.g. MS Office, high level of excel knowledge is an added advantage)
• A good Team player
• High level integrity and detail oriented
• Willingness to continuously update know-how and skills in a changing environment

Terms of employment:   One year with possibilities for extension

Place of Work: Addis Ababa

How to Apply

Within 15 days from the day of announcement

Send CV and application letter via email: zewdieh@ipas.org or hand-deliver to Ipas Ethiopia Office, located on Micky Leland Street , around 22 Mazoria, behind Caravan Hotel or through mail: P O. Box 63001 Addis Ababa. For further information, contact Tel. 0116633379 / 011 662 6311

Note: Ipas management reserves the right to modify the contents of this position description at any time. Only shortlisted applicants will be contacted

• Ipas is an Equal Opportunity Employer