Country Office: Ethiopia

Work Base: Addis Ababa

Availability: As Soon As Possible

Salary Scale: EMS05

Female candidates are highly encouraged to apply for this position.

About Action Against Hunger

Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience. 

Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz, and Gambella) with a portfolio of 20m USD/year of emergency, resilience

building, research, and innovation programs. We have a country team of around 600 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA, and others.

Summary of position

• The Assistant Warehouse Officer supports in overseeing the picking, storage, receiving, dispatching, security, maintenance, sanitation, and administrative functions. Ensure the Preparations of the Bin card & Stock for each stock, write the stock reports, and follow movements and other logistic activities. 
• The Assistant Warehouse Officer Role’s purpose, engagement, and delivery are:

Purpose (The substantive focus of the job encompassing scope, depth, and difficulty of work both conceptual and applied)

Objective 1: Ensure Preparations of Stock report and update of the sites’ stock in the Warehouse:

Activities:

• Guarantee that the procedures and instructions of stock management are followed;
• Prepare the release of items and materials from the store
• Draw up a weekly and monthly Stock report;
• Keep all documents related to stock management up to date.
• Complete & Archive the various dispatch documents;
• Examine the deliveries: quality, quantity, documentation, etc.

Objective 2: Ensure that the stores are hygienic and clean:

Activities:

• Support Warehouse Officer to check daily that the store is clean and is regularly disinfected and ventilated;
• Support Warehouse Officer check the temperature and humidity of the store;
• Support Warehouse Officer check the sanitary conditions of new products (absence of parasites);
• Inform the Warehouse Officer if there is a need to remove the infested food items.
• Follow the WFP guidelines for all food items (with indication and delegation from the Warehouse Officer)
• Support Warehouse office to prepare RN, DN, through link platform.

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships) 

Objective 4: Internal/External communication

Activities:

• Ensure clear communication between AAH staff, AAH incentives for food items delivery on daily basis;
• Ensure good communication with external partners such as ARRA, WFP, UNHCR about stock and reports, field visits, and monitoring visits;
• Ensure good communication with the teams and other national and international NGOs.

Delivery: (The focus on the execution of the work and the role of the team for supporting business/operational functions in terms of timeliness and quality)

Objective 3: Assist in carrying out some logistics activities

Activities:

• Inform the Warehouse Officer of any problem concerning the SPO, Supplier Deliver, and Invoice;
• Report the short expiry date Items delivery needs to the Warehouse Officer
• Ensure that the Stock reports are properly done
• Collect weekly movement plan
• Complete various dispatch documents
• Support the Warehouse Officer in loading/offloading materials and that daily laborer are paid in a timely manner with proper forms
• Ensure that the equipment is used properly
• Prepare the monthly reports
• Ensure visibility of AAH and donors on/in the sites
• Support in other areas as recommended by Warehouse Officer 

Supervisory Responsibilities

• Daily Labourer

Gender Equality Commitments  

• Foster an environment that supports the values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sexual orientation, disability, religion. Race, color, ancestry, national origin, age, or marital status. 
• Value and respect all cultures. 

Fiscal Responsibility 

• N/A 

Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Any Procurement requests should be raised by using the link software.

Working Conditions, Travel, and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Job Requirements

Required Qualifications and Professional Experience

• Diploma or Degree in Management, Supply management, Logistics Management, Economics, or other related fields of study
• Relevant experience in stock management, supply chain management, logistics management, planning, and other related topics.
• Prior experience in NGO Setup is required 

Required Skills & Competencies

• Good data handling skills
• Basic computer skills (Microsoft office word, excel, etc.)
• Good command of arithmetic concepts
• High level of interpersonal communication skills
• Good command of the English Language 

How to Apply

APPLICATION PROCEDURE

If you are interested, please send your application composed of none returnable CV, a Covering Letter with “Assistant Warehouse Officer” written in the subject line, and three references, applicants to the following addresses:

Through CLICK HERE

NB: Only shortlisted applicants will be communicated and the selection process includes a technical test and an interview.

Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment