Vacancy Announcement

Vacancy Number-KB-V-005/22

Company Profile

Kegna Beverages S.C is a beverages Manufacturing Industry officially established by shareholders on April 1, 2017. The beverage green field project is located in Oromia regional state in west Shewa zone nearest to Ginchi town while the project office is located at Elilly International Hotel new building 10th floor Kazanchis, Addis Ababa. The company will engage in producing quality alcoholic & non- alcoholic beer brands which inspire human beings in the first phase and also have 2nd phase expansion plan to produce carbonated water, Juices and other portfolios. For more information about Kegna Beverages SC please visit our website www.kegnabeverages.com.

Hence, Kegna Beverages SC would like to invite competent and qualified candidates to apply for the following positions to be hired on permanent basis:

Position Summary: the Executive Assistant will provide professional and administrative assistance to the Managing Director (MD); set appointments, dairy and daily schedule for the MD, facilitate different meetings, organize documentations, manage office and secretarial duties, being center of contact for the MD office.

Roles and Responsibilities: 

• Plan & organize the clerical activities of the Managing Director’s office and carry out administrative functions as required.
• Set appointments for the Managing Director (MD) and manage his/her diary. Keep the MD informed of his/her daily schedule and review the same with him/her on a regular basis.
• Manage the MD’s travel arrangements in coordination with relevant units; including flight /vehicle booking, hotel booking, expense claims and following up to ensure, necessary visas, security clearances and other requirements are obtained for local and international travels.
• Receive and handle visitors, provide appropriate information to enquiries and arranges appointments and meetings or organize workshops as appropriate.
• Arrange & facilitate venues and logistics required for management meetings, Board meetings, partner meetings and other meetings as required.
• Handle communications including answering and making calls, type and compose letters, memos, emails, register and distribute incoming /outgoing correspondences, keep complete & update important contacts of customers, partners and stakeholders.
• Provide full secretarial and administrative support service to the Managing director
• Write reports and routine correspondence from dictation or written sources
• Respond to all incoming calls, email, fax and face to face inquiries appropriately.
• Draft routine correspondence for approval and signature by the Managing director
• Maintain the Managing director office filing system and all high-level company records in confidential, safe and secured custody.
• Ensure proper management & safe custody of both soft & hard copy of important and confidential documents of the organization.
• Manage and follow up the settlement of different bills monthly; and oversee the general cleanliness, maintenance and security of the MD office.
• Organize purchase of office supplies required for office.
• Receive, sort and distribute mail;
• Manage administrative duties i.e., filling, typing, copying, binding and scanning;
• Coordinate printing of business cards and staff ID cards;
• Coordinate with seniors to organize training;
• Perform other duties assigned to her by the immediate supervisor

Department: Office of the Managing Director (MD)

Terms of Employment: Permanent

Required Number: One (1)

Job Requirements

Qualification and Experience Required

• Bachelor's Degree in Secretarial Science, Office Management (SSOM), Business Administration, IT and any related fields.
• 5 years and above related experience; as Executive Assistant or office administrator or Front Desk Executive or related.
• Excellent communication skills
• Ability to handle confidential information with care
• Fluency in English, Afaan Oromoo & Amharic is required

How to Apply

Interested and qualified applicants should follow the below instruction and apply through the online application form and below email no later than March 10, 2022.

1. Fill out the online application form using this form: Online Application Form
2. Submit your application and CV to info@kegnabeverages.com

NB: Application documents should be combined into one PDF file, the cover letter being the first page followed by CV with the file name format: “your full name_position”. If you don’t fill the online application form, your application will not be considered. You must include the name of the position you are applying for (Executive Assistant) in the subject line of the email. If this is not included, your application will not be considered. Any application received after the closing date will not be considered. Only short-listed applicants will be contacted. Applications not conforming to the above instructions will NOT be considered. No phone calls please. Only female applicants are invited.