About PCI/GC:

PCI/GC is an international non-profit organization dedicated to enhancing health, ending hunger, overcoming hardship, and advance women and girls around the world. In 2018, PCI/GC served more than 12 million people in 15 countries across Asia, Africa, and the Americas. During the past 50 years, the organization has served millions more in 14 additional countries.

PCI/GC has been working in Ethiopia since 2005 and now secured a funding from US Agency for International Development (USAID) in Ethiopia for its project Resilience in Pastoralist Areas (RIPA) that will improve resilience to enhance food security and inclusive economic growth for lowland pastoral communities. 

Job Summary:

The Administration Assistant serves as part of the HR and Admin Team. S/he will support all team at Addis Ababa and Regional Offices with regular and special activities, including office management, reception, office equipment maintenance, purchase of office supplies, handling of petty cash, and facilitation workshops/trainings. S/he will also serve as a communications link between the management team and the field staff, assisting with both written and verbal communications, wherever feasible. S/he may also be required to provide back-up information technology (IT) assistance to the outsourced IT services. This recruitment is contingent upon approval of funding by donor.

Key Duties and Responsibilities: 

• Greet and receive visitors to the PCI/GC Country Office.
• Receive and distribute PCI/GC project mail, courier, and hand-delivered items.
• Perform receptionist duties for the PCI/GC projects in Addis Ababa, receiving and directing phone calls and processing call requests for project staff. 
• Send and receive faxes, letters, emails, Mail and project documents, as requested, and maintain incoming and outgoing correspondence log.
• Assist in maintaining up-to-date program and personnel files
• Ensure all office equipment are working properly and get timely maintenance when required 
• Facilitate travel, hotel, and logistics arrangements for employees, IO staff, consultants, trainers, trainees, and project-related business travels.
• Handle all stationeries, copying and binding of documents.
• Provide logistical support for workshops and other meetings as tasked by the project manager/ supervisor
• With the supervision of Finance Officer, handle petty cash in the Addis Ababa office, requesting replenishment as necessary, certifying accuracy of all petty cash vouchers, ensuring all payments are supported by appropriate documents, and all goods and services paid for are received.
• Maintain the integrity and confidentiality of PCI/GC projects files, records, and information at all times.
• Ensure the monthly utility bills are paid on time and functioning at all times
• Ensure all offices, tables, toilets, and kitchen are clean at all time
• Ensure clean, quality and timely service of refreshments to all Addis based staff
• Perform clerical and administrative tasks as needed/requested for the orderly operation of PCI/GC and staff.
•  Perform any other duties as required and/or assigned.

Department: HR and Administration

Reports to: HR and Administration Manager

Contract Duration:  One year with possible extension depending on budget availability

Job Requirements

Qualifications:

• Diploma or higher in Office Management, Secretary or related field
• At least three years’ experience in office management/secretarial position, preferably with increasing responsibilities.

Skills:

• Fluency in the English language.
• Proficiency in computer software, such as Word, Excel, PowerPoint.
• Knowledge of computer networking systems, email systems, and internet.
• Good communications and interpersonal skills

How to Apply

Qualified applicants can send their application and CV on or before March 8, 2022 on CLICK HERE