Secretarial Tasks:

• Supporting the team with general secretarial, human resources and logistics issues:
• Acting as the first point of contact for visitors
• Communication with partners, eg. preparation and filing of letters
• Organise a filing system of the project documents
• Establishing and updating an inventory of project assets
• Keep track of leave requests of the team
• Arranging travels and related logistics (flight tickets, hotels) of staff members
• Support the logistical organisation of workshops and trainings
• Supporting procurement of office equipment
• Management of car park and coordination of driver schedules
• Examine / keep track of drivers’ logbooks

Accountancy tasks:

• Supporting the team leader with book keeping activities and assuring that all financial documents are maintained correctly, confidential and according to standards (GFA and KfW):
• Supervision of expenditures
• Monitoring the project bank accounts (bank statements, bank reconciliation)
• Ensuring of bank payments
• Management of cash box
• Calculation and handing out of travel and other advances
• Preparation of receipts and vouchers for the monthly closure of accounts
• General organizational and accounting issues
• Reception, control and accumulation with Addis office accounting of the regional GFA project sub-accounts
• Preparation of the monthly statements for control and signature by the TL and send it with the receipts and vouchers to GFA HQ

Financial Management of project funds:

• Supporting the Financial Management Officer as required with the following tasks:
• Control of monthly statements of expenditure from the regions
• Assistance to the financial experts in keeping and improving adequate documentation of expenditures, bank reconciliation statements and any other supporting documents to account for the amount advanced
• Preparation of quarterly financial reports
• Support to the team leader in preparing the Withdrawal Applications

Job Requirements

Required profile/qualification:

• Bachelor's degree in accounting, financial management, business administration
• At least 6 years of relevant work experience; ideally in similar donor-funded projects
• Proficiency of MS-WORD and EXCEL
• Good organizational and communication skills
• Experience with financial management software such as SUN Systems is a big asset
• Very good command of English and Amharic, verbally and written

How to Apply

Only complete, electronic applications, including cover letter, CV & credentials until 18^th of March 2022 to info.slm-4@gfa-group.de