Organizational Setting

The Position:

The Finance Associate position is located in Addis Ababa, Ethiopia and reports to the Operations Analyst. The Finance Associate is responsible for administrative and financial activities / services.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2022-2025) focuses on the three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results. We need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Finance Associate delivers quality financial services to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the CO. 

Main Tasks & Responsibilities

You would be responsible for:

• Ensuring full compliance with UNFPA Financial Rules and Regulations when carrying out financial activities / tasks, processes, recordings and reporting; following up of on audit recommendations; implementation of effective internal controls, and proper functioning of a client oriented finance resource management system;
• Processing and recording of programme / implementing partners expenditures against the Funding Authorization and Certificate of Expenditure forms (FACE) in the corporate ERP system, after ensuring the required documentations are attached and relevant requirements are met;
• Assist with the planning and implementation of the assurance activities (financial spot-checks and financial audits) for the implementing partners under the Harmonized Approach to Cash Transfers (HACT) framework;
• Timely revision and preparation of payment vouchers through proper supporting documents and ensuring relevant requirement are met;
• Taking timely corrective actions on un-posted (outstanding) payment vouchers, including the vouchers presenting budget check errors, match exceptions, and unapproved vouchers;
• Timely response to HQs’ and Regional Office’ requests to resolve financial data and reporting issues;
• Review on a weekly basis the financial dashboards / reports and takes timely remedial actions / correction of errors as required for transactions pertaining to finance and operations;
• Maintenance of the internal expenditures control system and ensuring that vouchers processed are timely matched and completed, transactions are correctly recorded and posted in the ERP system.
• Supporting with the coordination and review of monthly and quarterly financial accountability checklists;
• Interpret programme financial policies and procedures relating to National Execution (NEX) and identify ways in which programme financial needs can be met within the existing policies; provide information and guidance to the programme staff on the management of Operating Fund Account (OFA);
• Maintenance of the Accounts Receivables and follow-up with UNDP on Deposit IDs;
• Establishment / maintenance of common services accounts, ensuring a proper and fair pro-ration of services is agreed, follow-up with UNDP and ECA on preparation and modifications of the common services budget and timely settlement of common services payments;
• Maintenance and follow up on value-added tax (VAT) refunds;
• Monitoring outstanding Travel Advances and their timely settlements and reviewing them accordingly;
• Prepare minutes of operations meetings and ensure follow-up of action agreed;
• Provide general administrative support to the office and supervise messengers and cleaners;
• Assisting in organizing training sessions for operations and project personnel on finance and administration activities;
• Backstopping the Senior Finance/Administrative Associate, Procurement and the Human Recourses Associate;
• Performs other related duties as assigned by the supervisor.

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Compensation and Benefits

This position offers an attractive remuneration package including a competitive net salary and other benefits as applicable.

Disclaimer

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline ttp://www.unfpa.org/help/hotline.cfm

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Job ID ; 41355

Location ; East and Southern Africa

Regular/Temporary ; Regular

Job Requirements

Qualifications and Experience

Education:

• Completed secondary level education is mandatory. First level university degree or a professional accounting qualification from an internationally recognized institute of accountancy is desirable.

Knowledge and Experience:

• At least six(6) years of relevant work experience in providing administration and financial management, accounting, managing staff and operational systems;
• Excellent organization skills, attention to detail, precision and accuracy;
• Proficiency in current office software applications. Advanced knowledge of spreadsheets, especially Excel, and Google Sheets preferable;
• Experience in handling of web based management systems and ERP systems;
• Experience of IPSAS will have a distinct advantage;
• Ability to formulate business requirements into logical system specifications; and
• Must be able to work in harmony across teams, both internally and externally.

Languages:

• Fluency in English required. Knowledge in other UN languages an asset; and
• Excellent written and spoken communication skills.

Required Competencies

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change

Core Competencies:

• Achieving Results 
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Functional Competencies:

• Business acumen
• Implementing management systems
• Innovation and marketing of new approaches
• Client orientation
• Organizational awareness
• Job knowledge/technical expertise

How to Apply

Interested and qualified applicants can send their CV'S through CLICK HERE

Note: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.