Vacancy Announcement

Company: Reliance Hotel Apartment

Position/job title:- Executive Secretary

Salary:- Negotiable

Job type:- Full time

Job Summary:-

Maintaining executive’s agenda and assist in planning , appointments and arranges telephone contacts to and from supervisor and also types, registers and files letters, minutes, circulars, memoranda and other materials etc.

How to apply

Qualified candidates meeting the above requirements can summit their applications with non-returnable comprehensive CV and copy of credentials to the following address within 10 working days of this announcement.

Address: Reliance Hotel Apartment HR Office situated on bole road beside of Millennium Hall Gate #4. Phone:- 0116672002 / 0116672024 / 0116672040 / 0116672047  E-mail:- hr@reliancehotelapartment.com

Educational Background:-

Minimum BA Degree in Secretarial Science and Office Management/ Administrative service management

Experience: Similar Job role & minimum 2 years' experience in the hospitality Industry

Required Desired Qualifications:-

• Good written and spoken language, Amharic and English
• 2 years of relevant experience
• Positive attitude and good communication skills.
• Excellent problem-solving skills
• Good Knowledge of filing systems.
• Proactive ability to action tasks that need to be done without being asked.
• Strong computer application skills
• Experience with tracking budgets using standard bookkeeping tools such as Microsoft, excel and access.
• Experience executing the duties of an office record, managing electronic and paper copy records and maintaining file planes.
• Effective oral and written communications skills
• Ability to manage workload across competing priorities and work efficiently towards timely task completion.
• Ability to work with a diverse group of stakeholders to solve problems and achieve objectives.
• Experience with and willingness to tackle issues across a wide spectrum
• Independent and proactive.
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Required:-

• 1 (Female)
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality