Position : Finance Officer

Reports to : Head of Finance and functionally to the project’s manager

Duty station: Addis Ababa with travel to fields

Required: One

Duration: Two years with possibility of extension

Job summary:

The Finance Officer will be responsible for day to day project fund financial management, actively involve and participate in the donor contract management, play a key role in the monitoring of grant funds, preparing and ensuring proper & timely donor reporting, provide technical guide on financial management to project officers and finance officers at the Local Programme, properly handle the project audit and summarizes the donor’s requirements & prepare donor’s compliance checklist and monitor the same. The job holder produces effective, accurate, timely and complete quality financial report for the intended purpose of achieving organizational objectives.

 Key Activities:

• Map project’s cost line items with AA coding system. Create relevant codes. Design forms for reporting.
• Clearly understanding donor requirements and project principles before completing the budget proposal by preparing budget check list e.g. foreign exchange rate reporting rules, donor visibility requirements, requirements for asset registers and handover certificates, project period expenditure to be incurred, and any exceptions etc.
• Summarize the donor’s requirements and prepare donor’s compliance checklist.
• Prepare the project financial requirements/guidelines which combine AA and donor’s financial policies/procedures then train the project team on these.
• Prepare project cash flow and make sure the cash flow is uploaded to Sun.
• Follow up donor project performance and present the status of the project on NPAT.
• Make sure each donor project expenditure is according to rules and regulations of the donor.
• Timely prepare donor project reports according to the donor reporting format requirement and submit on time.
• Properly recover costs from donor projects and prepare monthly JV to be posted to the system.
• Check and verify the timeliness validity, correctness of coded vouchers and other attributes of financial transaction as per the ActionAid Ethiopia policy and procedures.
• Properly code, describe as per the approved chart of accounts/approved budget the regular receipts/payments and journal vouchers at the Head Office.
• Review, correct and post the HO transactions/data on a regular basis.
• Check/browse entries/data in the ledger accounts to ensure correctness and completeness of transactions and pass correcting entries after proper approval.
• Process remittance journal entries and post intact and make sure the same entries are passed by LRPs
• Reconcile all balance sheet items (Prepayment, accrual accounts, all debtors & creditors) on a monthly basis
• Provide Support to field level staff on technical financial matters,

Job Requirements

• Bachelor’s degree in Accounting, Finance Commerce or Financial Management and a minimum if four years practical experience in project finance management in the NGO sector
• Proven donor fund management skill
• Sound practical knowledge of SUN systems and spreadsheet
• Practically Proven project management skill

How to Apply

Qualified and Interested applicants should submit cover letter addressing how you meet each of the essential criteria for the positions you apply, along with recent CV no later than March 25,2022 to ActionAid Ethiopia P.O. Box 1261Addis Ababa or email to hrod.ethiopia@actionaid.org. Please mention the Title of Position you apply for in the subject of your email. Or can also apply on this link CLICK HERE

Note: ActionAid will be conducting safeguarding reference checks on the successful candidate. Only short-listed applicants will be contacted.