GENERAL

The MEAL Officer is responsible to oversee all projects’ activities such as data collection, beneficiaries’ database setup and management, supportive supervision, and coordination of review meetings and periodic reporting in all targets. S/he is also responsible to keep a reliable and quality database at all levels and write quality monthly, quarterly/ biannual and annual projects. The MEAL Officer will be based in Addis Ababa with frequent travels to field.

 Missions

JOB DESCRIPTION

ROLE PURPOSE:

The MEAL officer is backstop for providing technical support for MEAL and Project Managers to help them closely work with project staff and partners in the area of project data/information management, monitoring and evaluation activities. He/ She Coordinate and interacts with all project staff to assure program quality, accountability and timelines of activities at all levels. He/ She is responsible to oversee all projects’ activities such as data collection, database management, supportive supervision, and coordination of review meetings and periodic reporting in all targets. He/ she is responsible to keep a reliable and quality database at all levels and write quality monthly, quarterly/ biannual and annual project reports. 

KEY AREAS OF ACCOUNTABILITY:

Coordination:

• Closely work with humanitarian and development actors working on protection (SGBV and CP), education and health including local public services, DPOs, Women’s organization, youth associations, and human rights organizations.
• In collaboration project officers, engage and coordinate the overall Surveys; Workshops’ report, reports; Consultative meetings reports; Interviews for each consultation activity and other M&E activities. 
• In collaboration with technical team, work on the development and adoption of guidelines, toolkits, and other resources.
• Contribute and facilitate workshops, review meetings and practices of consultations activities; quarterly HI sector and internal reporting and other MEAL activities.
• In consultation with the IM officer and MEAL manager, Lead KAP study in collaboration with the technical team,
• Use and apply Survey CTO for the collection and utilization of data while conducting KAP survey and other assessment.   
• Facilitate timely and regular program monitoring in collaboration with project MEAL team
• Coordinate/support documentations of training, review meetings, preparation of case studies, and make sure that all project activities are well documented and trackable
• Coordinate, prepare, and consolidate all reporting (monthly, biannual and annual) activities of the project in collaboration with MEAL manager, program managers, thematic advisors and others as needed,
• Encourage to have better documentation for humanitarian and development practitioners receiving trainings, capacity buildings and technical assistance, capture lessons and success stories, and disseminate them to the concerned bodies.

Project Planning:

• Support and ensure  project staff prepare annual project work plan/DIP and timely submit for approval;
• Support Field project staff to ensure that project work plan/DIP is harmonized with the indicators performance tacking tool-IPTT
• Project Implementation:  
• Support program team to monitor timely implementation overall project work plans and budget utilization
• Ensure timely implementation and effectiveness of project related review meetings at different levels
• Ensure that the quality of project supported MEAL training, review meetings and supportive supervisions are maintained;
• Provide monitoring and evaluation coaching to relevant project staff and government staff engaged in data management and utilization.
• Provides technical support to regional team in project activity monitoring, data organization and utilization and report writing 
• In consultation with the MEAL manager and project team, Ensure the existence of strong project data base; update and sustain the system. 

Monitoring and Supervision: 

• Timely review project reports and provide constructive feedback
• Undertake regular visits to the field and targeted facilities to support monitoring processes, spot check data collection, data quality, analysis, reporting on program progress
• Closely follow functionality project implementation and accountability mechanism at all levels
• Actively participate in project review meetings to assess progress;
• Keep on track the performance of the region’s activities according to the project plan and inform the project managers if there are deviations from the plan
• Support and ensure that project data are timely collected, entered  to database and used for Semi-annual and annual reporting 

 Documentation and reporting:

• Submit timely monitoring reports, and review meeting proceedings to MEAL Manager for documentation;
• Participate in monthly / biweekly MEAL meeting and prepares meeting minutes with action points for the follow up and documentation
• Performs other related tasks as required

EXPERTISE

Ensures data quality and compliance with HI standards

• Implements quality control procedures.
• Ensures the deployment of internal data management standards.
• Contributes to data reporting exercises between Head office and the field. 
• Supports operational teams in the analysis and use of data
• Support the IM officer while producing statistical visualizations and analyses as required, at project and program levels.
• Support operational teams in the write ups of their data and its use for decision support purposes
• Laisse with the IM officer to ensure the dissemination of data internally and externally through adapted communication formats
• Support the IM officer to put in place mechanisms to ensure the protection of beneficiaries' personal data
• Carries out a data protection impact assessment on the program.
• Coordinates the implementation of an action plan to strengthen data protection.
• Ensures the security of databases.

Contribute to MEAL sector development

• As proposed by HQ Innovation, Impact & Information Division, contribute to potential systems for ensuring better MEAL unit. 

INFLUENCE

• Contributes to the external representation and promotion of HI's expertise.
• Upon request, represents HI's MEAL unit in all relevant networks in its area of operation.
• Collaborate with other HI Program team to ensure regional coherence and representation.
• Contributes towards advocacy on specific subjects (notably through the consolidation of evidence-based data and analysis) in line with the operational strategy and HI federal advocacy priorities.
• Contributes locally to communication messages in line with the operational strategy and HI federal communication priorities.

Work place: Addis Ababa

Required Number:1

Contract Duration: Six Months with the possibility of extension based on the availability of funding and performance. 

Job Requirements

Parameters

Essential

Education

• University Degree in Monitoring and Evaluation, Statistics, Economics and related field of studies. IT diploma is a plus

Experience

• Minimum of 2 years progressively responsible experience with NGOs or other organizations, including significant experience developing and managing monitoring and Evaluation system.
•  Proficient in Computer, training in program design, monitoring and evaluation
• Demonstrated skills in program planning, implementation and monitoring.
• Proficient and skilled in report writing
• Able to program manage database
• Strong computer and interpersonal skills
• Proficiency in spoken and written English and country official language
• Demonstrated ability to work effectively in a team environment
• Knowledge on Survey CTO is a plus.
• Experience in IM is a plus. 

Competencies (knowledge, capacities required for the post)

Other competencies (knowledge, capacities required for the post)

• Mastering database management: Building databases on Excel that cover the needs for indicator production to ensure data quality and skill to perform on demand data extractions.
• Mobile Data Collection (MDC) and Analysis –develop data collection tools, collect data by using app and make analysis as needed.
• Data protection: Conducting data protection and impact assessment at program level.
• Excellent communication and analytical capacities to process project information.
• Knowledge of gender, disability and age related components and how to integrate them systematically in Information Management Mechanisms.
• Knowledge of software applications such as Excel, Survey CTO,
• Working language of the country

Personal qualities :

• Excellent interpersonal and intercultural skills
• Open-minded and respectful attitude, eager to understand a given cultural context
• Dynamic and proactive
• Capacity to mobilize a team, taste for teamwork
• Flexibility and adaptation capacities

How to Apply

Interested applicants who meet the above criteria should fill in the attached application form Job application form updated (1).docx and submit it with a 1 page motivation letter specifying your duty station preference and email it at recruitment@ethiopia.hi.org or through CLICK HERE on or before the above mentioned deadline.

Please clearly state the position you apply in the subject line of your email otherwise rejected automatically. Only short listed candidates will be contacted for exam/interview no phone calls please.

We’re committed to safeguarding and promoting child protection and expect all staff and volunteers to share this commitment. This position involves working with beneficiaries and is subject to strict safer recruitment checks. The successful candidate will be required to complete a police check and sign self-declaration form to help us verify your suitability to work with children including checks with past employers.

Humanity & Inclusion is an equal opportunity employer and particularly welcomes women and persons with disabilities to apply.