Oxfam is a global movement of people working together to end the injustice of poverty.

About Oxfam

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization. 

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues

Job details

DIVISION: Operations

TEAM: Finance Team

LOCATION: Jarar

CONTRACT TYPE: Fixed Term (1 year)

GRADE: D2  National                       

JOB FAMILY: Programme

SALARY: As per Oxfam Pay scale

HOURS: 37.5 hours per week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

The Finance Officer will support the implementation of the programme by working directly with Oxfam’s and partners’ staff on the financial needs of the programme to ensure people affected by the crisis get timely, sufficient, and appropriate humanitarian assistance. Together with the Finance team, the Finance Officer will be accountable for ensuring that all financial procedures are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures.   

 JOB PURPOSE:

Oxfam in Ethiopia is currently responding to a humanitarian need in the Somali region and the Finance Officer provides financial and grants management on a daily basis. This includes a review of financial documents and making sure payments are supported with appropriate source documents; preparation and processing of documents for payment, review, and coding of financial information and Journal entries as appropriate; assisting in data entry into the system, and maintenance of appropriate finance documentation after verifying all source documents for proper approval.

POST HOLDER REPORTS TO

Area Manager

JOBS REPORTING TO THIS POST

 Assistant

BUDGET RESPONSIBILITY

No

Key Responsibilities and Accountabilities

• Ensure that all expenses are properly authorized and documented before payment through checking correct budget codes (in liaison with Donor Accountant) and seeking prior approval
• Ensure that all payments are prepared on time and in accordance with all financial guidelines and approval procedures including processing check payments to suppliers and staff on a timely basis
• Petty cash monitoring and process replenishment upon receiving valid financial documents
• Review settlement of travel and training advances against Oxfam travel policy and prepare the journal entry 
• Ensure data entry into (financial management) system is done timely and accurately
• Upload weekly labor hour upload into the system and also prepare monthly payroll ensuring timesheets are completed
• Prepare of the month-end pack including balance sheet analysis, bank reconciliation, and fixed asset schedule
• File monthly income tax, withholding tax, and staff pension return to an appropriate government office
• Assist in Oxfam internal and external year-end Audit schedules and provide all documents required by the auditor during the audit as well as answering some audit queries as needed
• Maintain filing systems for all financial and accounting records and verify the completeness of the documentation as per the OI financial policy and government regulations
• Ensure all financial and local government regulations adhere to the desired standards

Other responsibilities related to the Finance Team

• Assist Finance team in reviewing and revising /developing financial policies and procedures
• Assist Finance team in financial statement preparation and audit facilitation
• Perform such other duties as assigned by the Head of Finance and Systems.

Job Requirements

• BA Degree from a recognized university/college in Accounting, Finance, or any other related areas that can bring added value to the job.
• Relevant finance experience of 3-5 years for BA holders, preferably in an international NGO, out of which 2 years should be supervisory/managerial experience.
• Competent in the use of computers and Microsoft Office applications including Word, Excel, PowerPoint, and Outlook. High-level of acquaintance comfort with internet-based research and electronic communications.
• Results-oriented with accuracy and strong attention to detail
• Strong interpersonal skills, sensitivity to cultural differences, and ability to work in a wide variety of cultural contexts
• Strong organizational and personal management skills, with the ability to prioritize work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through
• Ability to work effectively in a fast-paced environment and under pressure
• Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through
• Good personal communication skills, in written and verbal English and Amharic, with influencing and persuasive skills. Able to use different approaches to achieve followership
• Commitment to Oxfam’s equal opportunity and gender policies. Demonstrated experience in integrating gender and diversity issues into finance. 
• Flexibility in terms of travel and working hours.
• Willingness to travel including medium/high-risk areas

Most importantly, every individual at Oxfam GB needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY
• Our Values
• Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
• Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
• Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
• Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
• Accountability: We take responsibility for our action and inaction and hold ourselves accountable to the people we work with and for.
• Courage: We speak truth to power and act with conviction on the justice of our causes.

 Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality.

 Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.

 Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organisational attributes and feminist leadership approach mean for how we work

For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:

1. Self-Awareness
2. Mutual accountability
3. Strategic Thinking and Judgment

Experience, Knowledge & Competencies

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through CLICK HERE or using Oxfam's internal /External application portal on or before March 27, 2022.