OBJECTIVES OF THE POSITION:

Reporting to the Operations Manager, the Emergency Logistics Expert ensure the efficient management of logistics resources for the area of intervention under his or her responsibility.

He or she is the point person for the Operations Manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions.

He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

MAIN TASKS

Mission 1 : Management

Manager as a role model: embodies HI's values on a daily basis.

Manager as coach for meaning: understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking. Fosters team spirit and teamwork to ensure the necessary synergies between the divisions.

Operational manager: organises the operational management of his or her team, structures the work around identified processes, steers performance and facilitates the resolution of problems.

Manager 1st HR&Coach: contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behavior.

Provides individual and collective recognition;

Develops his/her staff‘s ability to work autonomously:

Mission 2: Directs Logistics action plan defined in the Operational Strategy

Drives logistics strategy and functioning through the active promotion of HI’s institutional policy and directives and the optimization of its resources.

STRATOP: contributes towards the revision and implementation of the Operational Strategy (StratOp) within his or her field of activity and geographical area and in line with objectives;

RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;

INCIDENTS: contributes to and follows up on incident reports for his or her area of responsibility;

INDICATORS: produces, compiles and analyses the data in the logistics dashboard for his or her geographical area;

REPRESENTATION: represents HI externally on logistical issues concerning his or her geographical area (e.g. forums, operational and strategic alliances); develops the local partnerships necessary for his or her field of activity.

Mission 3 : Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:

STANDARDS: ensures compliance with and application of HI standards for his or her entire professional field with regard to policy, processes and tools;

LOCAL ADAPTATION: adapts and contextualizes these standards to meet local conditions and regulations;

INTERNAL CONTROL: supervises internal control in his or her fields of activity;

ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity

Mission 4 : Operational implementation of logistics

• Diagnostic phase – Contextual analysis:

Identifies regulatory requirements (donors, transport, customs, etc.);

Analyses the logistics context of the area of intervention (evaluation of logistics capacities, table of logistics problems, ICQ, Log performance);

Evaluates the capacities of available and mobilizable resources (human and material) in the area of intervention;

• Design phase – Resources planning:

Designs a logistics chain adapted to the area of intervention (costs, quality, deadlines);

Contributes to establishing the activity schedule for the area of intervention

Helps to define the material resources necessary for ensuring the feasibility of the area of intervention; ;

Defines the impact of logistics needs on the budget of the area of intervention (logistical support):

Defines the impact of the requirements of the projects in the area of intervention on the budget;

Anticipates derogations;

Structures the human resources concerned by logistics.

Launch phase – Procurement planning

Defines the procurement plan and purchasing strategy;

Mission 5 : Facilitates the Logistics profession’s development on his or her programme and contributes towards the development of the Logistics profession across the organisation

Facilitates the development of the logistics profession in his or her geographical area and contributes towards the development of the Logistics profession across the organisation

Contributes towards the facilitation of the profession’s development at the organisation’s global level (community of practice);

Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements). 

Mission 6 : Emergency Preparedness and Response Responsibilities & provides adequate support for emergency responses in his geographical area

Participates in analysing the emergency response capacities of the programme and team in his or her area;

Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response.

Support the Ops Manager in operational security by ensuring the logistical set-up falls in line with the access & security strategy; implement the risk prevention elements in HI buildings (fire extinguishers, first aid kits, etc.) and a contingency plan according the risks assessment.

Follow the HI directive regarding the safety management

In the event of an emergency response, mobilises his or her unit and adapts procedures: team sizing, line management, coordination and communication mechanisms, ARCI, reporting, etc.

Strengthens external coordination and collaboration with other organisations working in the program area concerned.

Job Requirements

PROFILE SOUGHT        

Essential

Preferable

Qualification(s):

• Bachelor's or Master's degree in logistics, supply chain or equivalent

Experience (type and amount of experience) :

• Professional experience of 5 years minimum in a logistics position, including at least three year as field logistician in emergency setting with an INGO, Work experience with several departments, sites and countries
• Knowledge on information system would be a plus
• Skills (knowledge, abilities required for the position, refer to skills repository document) :
• Practices on training design, planning and roll-out
• Project planning, reporting and processes experience
• Practices on change management
• Pack Office
• Command of English
• Being capable of helping team members to progress: developing his/her staff‘s ability to work autonomously
• Knowing how to position oneself so things can move forward
• Knowing how to simplify and prioritize

Personal qualities:

• Good organization skills, flexibility and adaptability
• Autonomy, diplomacy, rigors.
• Curiosity on new training technologies
• Capacity to mobilize a user community
• Multicultural awareness
• Ability to work in isolated area

How to Apply

Interested applicants who meet the above criteria should fill in the attached application form Job application form  and submit it with a 1 page motivation letter and email it at recruitment@ethiopia.hi.org or through ethiojobs on or before the above mentioned deadline.

Please clearly state the position you apply in the subject line of your email otherwise rejected automatically. Only short listed candidates will be contacted for exam/interview no phone calls please.

We’re committed to safeguarding and promoting child protection and expect all staff and volunteers to share this commitment. This position involves working with beneficiaries and is subject to strict safer recruitment checks. The successful candidate will be required to complete a police check and sign self-declaration form to help us verify your suitability to work with children including checks with past employers.

Humanity & Inclusion is an equal opportunity employer and particularly welcomes women and persons with disabilities to apply.